Your Federal Employer Identification Number (FEIN) - A nine-digit number assigned to your company by the IRS. Provide your FEIN during account setup, or in the Company menu of your Dashboard.You can register for an FEIN on the IRS website.

Provide a state tax ID for each state tax obligation your company has. This is typically withholdings for income tax and unemployment taxes, but requirements vary from state-to-state.

Some states have local taxation, too, so it's important to know what's required in each state.

Form 8655 must be signed by your company owner or by a corporate officer authorizing OnPay to file and deposit taxes on behalf of the company.

Most states have a process for approving a Third Party Agent to file and pay payroll taxes on your behalf.

This is separate from the Power of Attorney form, which authorizes us to communicate on your behalf directly with state tax offices.

Most states require employers to carry Workers' compensation insurance. You can manage your existing insurance plan with our Workers' Comp Tracking tool, in the case of an audit. If you don't have coverage yet, you can book a free consultation to learn more.

Our team of licensed brokers also makes it easy to offer medical, dental, and vision plans for any size budget ⁠— and for all 50 states.

Setup custom company accrual policies with multiple rates, check employee balances, and approve time-off requests.

We work with trusted names in accounting and time tracking to bring you a seamless payroll experience from scheduling to bookkeeping.

Certain federal and state laws require that employers provide employees with various types of leave policies, access to posted legal notices, and harassment prevention training. This may mean updating worksite labor law posters, scheduling mandatory harassment training, or offering a sick or medical leave policy.

If your company has already paid employees this calendar year, you must provide us with payroll history reports. This is necessary in order for us to be able to accurately calculate withholdings, and file on your behalf at the end of the year.

When you process payroll in OnPay, funds will be drafted from this account. You can verify instantly during enrollment, or at a later time.

We'll show you how→

Paying workers by direct deposit is simple and safe for everyone involved. You can still pay employees by check at any time, even in the same pay run as direct deposit payments.

If you intend to issue payment by printing checks frequently, you can obtain blank check stock for your home or office printer. We'll enter your company banking information so that it securely prints on your blank stock whenever you process a payment by paper check.

Use company pay schedules to determine how often your employees have a payday. Keep in mind that many states have pay frequency requirements for employers to follow.

Worksites are used to associate employees with a worksite location, and are a big part of how we determine your employees' tax profiles so that we can accurately calculate all applicable taxes.

While you could always add your workers on your own, our Implementation team is ready to accurately enter your workers' information for you, including their prior pay history!

Administrator users in your company are able do things like manage their team and set tasks, approve hours and wages, or even run payroll. Their access is determined by you through managed access to information and permissions. 

Retirement plan contributions and insurance premiums are just some of the common payroll deductions that you can add to your account. We give you fully customizable payroll deductions.

Pay items indicate how a worker is classified. They could be hourly, salary, overtime exempt, or anything else you need.