There may be times where you pay your employees with a paper check, instead of by direct deposit* using OnPay. Whether it's because an employee hasn't elected to use direct deposit, or you've paid a contractor with a check on the spot — even if you simply forgot to run payroll, and so gave out paper checks** — it's important to systematically process payroll for those employees who are paid by paper check. You can even print paper checks using check stock so you don't get a hand cramp!
Because OnPay calculates employee deductions and taxes, as well as file and pay your company's payroll taxes, the accuracy of our tax calculations depends directly on the information you've entered into OnPay. (see our Tax Accuracy Guarantee↓)
How to customize your pay run for a paper check
- Changing pay run settings
- Selecting employees paid by paper check (bypassing Direct Deposit)
- Our Tax Accuracy Guarantee
You already know how to process a pay run but since things come up, and there's no extra cost to running as many pay runs as you need, it's good to know how to process a one-off, special pay run.
Want to learn more about special pay runs?
Changing pay run settings
At the top of the payroll page, you find your current payroll settings. You can click on any of them to edit. This is helpful for off-cycle pay runs, which we'll discuss next.
Here, you can make adjustments to this pay period and the check date. If you've handed these checks out personally, select the cheeck box for "Hold all direct deposits and process as Paper checks?" You do not want to hold all employee deductions.
Selecting employees paid by paper check (bypassing Direct Deposit)
Select all employees who have been (or will be) paid by paper check. Click Uncheck All if you just need to pick a few.
Once you have finished customizing this pay run, you can review and approve payroll as you normally would with your regular pay runs.
Our Tax Accuracy Guarantee
Bottom line: We take the accuracy of our payroll tax calculations very seriously — and our accuracy guarantee ensures we’ll always have your back.
However, because we file on your behalf using information provided by you, it's important that you provide and input accurate information about your company, its employees, and the states and districts in which they live and your business operates, including all IDs and tax rates. Our Tax Accuracy Guarantee picks up where you leave off by covering all our calculations, and the filings and payments we base on them.
In rare circumstances, OnPay may need additional information from you, or may request you take action in order for us to file and pay your taxes. If such information is requested by us, but never provided by you, any affected tax filings and payments will not be covered by our Tax Accuracy Guarantee.