Articles in this section

W-2 and 1099-NEC delivery options

Choose your year-end form delivery option by January 14, 2025

On top of providing workers with lifetime digital access to their W2s and 1099-NECs, OnPay makes it easy to deliver printed forms to employees and contractors, either by self-print or direct mail. Just let us know how you'd like them delivered, and we'll take care of the rest!

 

What we'll cover

 

Delivery options for year-end forms

Self-print

This option comes at no extra fee, and lets you to manage the printing and distribution of these forms on your own. Forms can be printed right in OnPay on plain paper. Learn more about how to self-print.

  • Download year-end forms from OnPay
  • Print these forms on 8.5"x11" printer/copy paper, using a home or office printer
  • Distribute these printed forms to your workers, either by hand or by mail
  • Hand-delivered forms must be received by 1/31/24
  • Mailed forms must be postmarked by 1/31/24

Direct mail 

Let OnPay manage the printing and distribution of these forms for you. We'll print, pressure-seal, and mail these forms directly to your employees and contractors.

  • $9.99 per form
  • Each worker's form is delivered to the address listed in their OnPay profile
  • Workers typically receive their forms in the mail between January 24th-31st
  • When choosing Direct mail delivery, check all employee and contractor mailing addresses for accuracy prior to 11 PM (EST) of Tuesday, January 14th, 2025

All employees and contractors paid through OnPay have lifetime access to digital copies of these forms through their OnPay portal, or in the OnPay mobile App.

*IMPORTANT: DO THIS BEFORE YOU PRINT OR SHIP ANY YEAR-END FORMS

Verify that the information on every employee's W-2 and contractor's 1099 is correct using the W-2 Preview. It's a single report that shows you the W-2 and 1099 information of every worker you paid during the year, to make it easy for you to confirm or change this information before sending any forms. This is a recommended audit at the end of each year.

 

Has the employee's home address changed?

If an employee's home address is incorrect on their W-2 because it has changed during the year, this does not require any correction on their Form W-2. However, if you've selected the "Direct Mail" delivery method, note that forms are shipped to address as listed in employee profiles in OnPay.

 

Selecting your delivery option

When you log into OnPay, you'll see a request in your dashboard to "Confirm Year-End Options". Select your preferred method, and click Confirm Option.

2024-11-04_14-15-43.jpg

Note: If no selection is made by 11 PM on Tuesday, January 14, 2025, your forms will be delivered by the same method as was selected in January of 2024. If your company started with OnPay in 2024, the default option is "Self-Print." 

 

Making changes to your selection

You can change your selection for 2025 form delivery options at any time before the deadline. 

Deadline: January 14, 2025, at 11:00 PM EST. 

 

Making changes to employee forms before delivery

There is still some information you can change before printing year-end forms, including but not limited to:

  • Updates to employee information, like their home address or phone number
  • Items already listed on 2024 year-end adjustments

But other changes will result in an amended return (Form W-2C), including but not limited to:

  • Contributions
  • Taxes
  • Pay type 
  • Pay amount

 

If you have any questions please give us a call at (877) 328-6505.

 

v7.24