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W-2 and 1099-NEC delivery options

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Jacob Thomas
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Choose your year-end form delivery option by January 6

OnPay will automatically deliver year end forms to employees and contractors electronically, in their employee portal. We also provide a physical copy, which you can either self-print, or let us print and ship forms to employees and contractors, right to their door. Just let us know how you'd like them delivered, and we'll take care of the rest!

 

What we'll cover

 

Delivery options for year-end forms

Option Details Cost
Self-Print

2022 year-end forms are available for employees and contractors to download in OnPay. You can also download W-2s and 1099-NECs to print and distribute to your workers, personally. Forms can be printed right in OnPay, in single-page format, either on plain paper or using perforated W-2 or 1099 stock.

Learn more about how to self-print.

No charge

Direct Mail

 OnPay will print, pressure seal and mail documents directly to your employees and contractors, at their address* as it is listed in OnPay. Workers typically receive their year-end forms in the mail between January 24th-31st.

$10.00 per form

 

*IMPORTANT: DO THIS BEFORE YOU PRINT OR SHIP ANY YEAR-END FORMS

Verify that the information on every employee's W-2 and contractor's 1099 is correct using the W-2 Preview. It's a single report that shows you the W-2 and 1099 information of every worker you paid during the year, to make it easy for you to confirm or change this information before sending any forms. This is a recommended audit at the end of each year.

 

Has the employee's home address changed?

If an employee's home address is incorrect on their W-2 because it has changed during the year, this does not require any correction on their Form W-2. However, if you've selected the "Direct Mail" delivery method, note that forms are shipped to address as listed in employee profiles in OnPay.

 

Selecting your delivery option

When you log into OnPay, you'll see a request in your dashboard to "Confirm Year-End Options". Select your preferred method, and click Confirm Option.

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Note: If no selection is made by 5pm on  Friday, January 6, your forms will be delivered by the same method as was selected in January of 2022. If your company started with OnPay in 2022, the default option is "Self-Print." 

 

Making changes to your selection

You can change your selection for 2022 form delivery options at any time before the deadline.  Deadline: January 6, 2023, at 5:00 pm ET. 

 

Making changes to employee forms before delivery

There is still some information you can change before printing year-end forms, including but not limited to:

  • Updates to employee information, like their home address or phone number
  • Items already listed on 2022 year-end adjustments

But other changes will result in an amended return (Form W-2C), including but not limited to:

  • Contributions
  • Taxes
  • Pay type 
  • Pay amount

 

If you have any questions please give us a call at (877) 328-6505.

 

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