Choose your year-end form delivery option by January 5, 2024
OnPay will automatically deliver year end forms to employees and contractors electronically, in their employee portal. We also provide a physical copy, which you can either self-print, or let us print and ship forms to employees and contractors, right to their door. Just let us know how you'd like them delivered, and we'll take care of the rest!
What we'll cover
- Delivery options for year-end forms
- Selecting your delivery option
- Making changes to your selection
- Making changes to employee forms before delivery
Delivery options for year-end forms
Self-Print for free
Year-end forms are available for employees and contractors to download in OnPay. They will have lifetime access to these forms through their OnPay account. You can also download W-2s and 1099-NECs to print and distribute to your workers, personally. Forms can be printed right in OnPay on plain paper (in single-page format). Learn more about how to self-print.
Direct Mail Service - $9.99 per form
OnPay will print, pressure seal and mail documents directly to your employees and contractors, at their address as it is listed in OnPay. Workers typically receive their year-end forms in the mail between January 24th-31st.
When choosing Direct mail delivery, OnPay will print, pressure seal, and mail these forms directly to your W-2 employees and 1099-NEC contractors, using the address entered in their employee profiles. To ensure that each form is to be delivered to the correct address, be sure to check all employee and contractor mailing addresses for accuracy prior to Friday, January 5th, 2024.
Selecting your delivery option
When you log into OnPay, you'll see a request in your dashboard to "Confirm Year-End Options". Select your preferred method, and click Confirm Option.
Making changes to your selection
You can change your selection for 2023 form delivery options at any time before the deadline. Deadline: January 5, 2024, at 5:00 pm ET.
Making changes to employee forms before delivery
There is still some information you can change before printing year-end forms, including but not limited to:
- Updates to employee information, like their home address or phone number
- Items already listed on 2023 year-end adjustments
But other changes will result in an amended return (Form W-2C), including but not limited to:
- Pay type
- Pay amount
If you have any questions please give us a call at (877) 328-6505.