With OnPay, you can view, print and reprint W-2s and 1099s as often as you need. Keep in mind that if you were not with OnPay at the end of the year in question, OnPay will be unable to produce that W2.
Note: Employees and contractors can also view and print their own W-2s and 1099s. Learn how→
What we'll cover
- Viewing an employee's W-2 information in their profile
- Viewing and printing all Forms W-2
- Viewing and printing all Forms 1099
- Making changes to employee forms before printing
Viewing an employee's W-2 information in their profile
Click on the employee's profile in your dashboard.
Tip: You can also view employee profiles in the Workers tab
Clicking on the Workers menu takes you to the "Employees" list. You can open an employee profile by clicking on their name.
Click History, then W-2.
Select the year to review the wage and tax information for this employee.
Viewing and printing all Forms W-2
You can view and print W-2s and 1099s in Payroll Filings. To get there, click Filings in the side menu.
In Payroll Filings, select the year for which you'd like to review the wage and tax information.
W-2s self print
Click W-2 (Self Print) Universal to create a printable batch of all employees W-2s.
Once OnPay has created the downloadable file, a new window will appear with a download button with the form name. Click on the form to download it. It will open in your default PDF editor. Be sure to save it to your files. You can also close this window to download this form later.
If you close this window, the form is still available to download. Pending downloads will appear in your toolbar beside notifications. Click this downloads button to open it in your default PDF editor, where you can print it or save it to your files.
You will see W-2s for all employees in the chosen year. You can download them as a PDF, or print them either on plain paper or using perforated W-2 or 1099 stock.
Viewing and printing all Forms 1099
Select the year in Payroll Filings.
Click 1099 (Self Print) Universal.
You will see 1099s for all contractors in the chosen year. You can download them as a PDF, or print.
Making changes to employee forms before printing
There is still some information you can change before printing year-end forms, including but not limited to:
- Updates to employee information, like their home address or phone number
- Items already listed on 2022 year-end adjustments
But other changes will result in an amended return (Form W-2C), including but not limited to:
- Pay type
- Pay amount
If you have any questions please give us a call at (877) 328-6505 or email us at email@example.com.