With OnPay, you can view, print and reprint W-2s and 1099s as often as you need. Keep in mind that if you were not with OnPay at the end of the year in question, OnPay will be unable to produce that W-2. Forms can be printed on 8.5"x11" printer/copy paper, in single-page format, using a standard home or office printer.
Note: Employees and contractors can also view and print their own W-2s and 1099s. Learn how→
IMPORTANT: DO THIS BEFORE YOU PRINT OR SHIP ANY YEAR-END FORMS
Verify that the information of every employee's W-2 and contractor's 1099-NEC* using the W-2 Preview. It's a single report that shows you the W-2 and 1099 information of every worker you paid during the year, to make it easy for you to confirm or change this information before sending any forms. This is a recommended audit at the end of each year.
*Employee home address may need to be corrected if it changed during the tax year.
Viewing an employee's W-2 information in their profile
Click on the employee's profile in your dashboard or in the Workers tab.
Click History, then W-2.
Select the year to review the wage and tax information for this employee.
Click the Download button at the bottom of the summary to save this form to your computer.
Viewing and printing all Forms W-2 and 1099
You can view and print all your employee and contractor W-2s and 1099s in Payroll Filings. To get there, click Filings in the side menu.
In Payroll Filings, select the year for which you'd like to review the wage and tax information.
W-2s self print
Click W-2 (Self Print) Universal to create a printable batch of all employees W-2s.
Remember, verify all information before you print and ship year-end forms:
You can also preview verify W-2 and 1099 information for all employees and contractors at once in a single report called the W-2 Preview. This is a recommended audit at the end of each year.
Once OnPay has created the downloadable file, a new window will appear with a download button with the form name. Click on the form to download it. It will open in your default PDF editor. Be sure to save it to your files. You can also close this window to download this form later.
If you close this window, the form is still available to download. Pending downloads will appear in your toolbar beside notifications.
Click this button to open it in your default PDF editor, where you can print it or save it to your files.
You will see W-2s for all employees in the chosen year. You can download them as a PDF, or just print them out.
Viewing and printing all Forms 1099
You can view and print 1099s in Payroll Filings. To get there, click Filings in the side menu.
In Payroll Filings, select the year for which you'd like to see the 1099 tax information.
Click 1099 (Self Print) Universal.
You will see 1099s for all contractors in the chosen year. You can download them as a PDF, or print.
Making changes to employee forms before printing
There is still some information you can change before printing year-end forms, including but not limited to:
- Updates to employee information, like their home address or phone number
- Items already listed on 2024 year-end adjustments
But other changes will result in an amended return (Form W-2C), including but not limited to:
- Contributions
- Taxes
- Pay type
- Pay amount
If you have any questions please start a chat from your dashboard, submit a request for support, or give us a call at (877) 328-6505. Our client experience team is available Monday - Friday, 9AM - 8PM EST.
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