Having multiple pay schedules allows you to employ different types of workers who get paid on different schedules. For example, an employer of both hourly and salary workers might pay hourly workers bi-weekly, and salary workers on the first and fifteenth of each month. This would mean having two pay schedules.
If you have multiple pay schedules (or runs), you'll see a tile for each. You may have as many pay schedules as you need. Run tiles will include details about the schedule, including:
- The schedule name (customizable by you)
- The check date (this is the employee payday)
- The pay period (the timeframe of work performed that this compensation is for)
At the right of each tile, you'll see these options:
- Start - Lets you start processing the upcoming pay run for the pay period / check date listed in the tile.
- Add More - Lets you add to the pay run for the pay period, to be paid out on the same check date (must be before the pay run deadline).
- Remove - Lets you undo the approved pay run and start over (provided funds have not yet been drafted).
Just need to pay a one-time bonus?
No need to create a new pay schedule just for an off-cycle pay run. If you need to pay out a commission or bonus, you can either click Add More to add it to an existing run/check date, or just process it as a special pay run with a check date of your choosing.
Start: To select the pay run
Find the pay schedule you'd like to run, and click Start to select workers, and approve their hours.
Add More: To add an additional, one-time pay run
If payroll has already been processed for the period, you have the option to Add More. This allows you to process an additional pay run in the same pay period*, which can be helpful for commissions or bonuses that don't have the same taxation or deductions as an employee's regular pay.
*By default, additional runs will apply to the pay period and have the same check date. However, you can change these settings during this new run.
Note that the effective date for direct deposit in an employee's bank account may be later than the checkdate due to your payroll turnaround time.
Remove: To undo a payroll run that's already been processed
You can also Remove a completed run* and process it again from the beginning.
*Runs can not be removed after 11:30 pm EST, on the day before the payroll draft date.