If you're employees use OnPay to clock in and out, you can designate employees who can edit and approve the time cards of their direct reports.
If you haven't already done so, you'll need to set up a Time Clock for the worksite where you want employees to clock in and out.
Time clock setup→
What is a time card?
A time card is a record of an employee's paid time, as measured in hours (or fractions of hours), within a pay period. These hours are calculated based on time card entries, which are made by clocking in and out, or by manual entry directly on the time card.
Times cards also record:
- When paid breaks are started and ended
- When paid time off balances are used
- When hours begin to qualify for overtime pay
When processing a pay run, approved time cards are used to calculate employee wages for the pay period.
More general information about time cards→
Who can approve time cards?
Employee time cards can be approved by any Company Owner or Administrator. Additionally, if you have employees with direct reports (other workers who they manage or supervise), you can choose to let them view and approve time card records for their team. You can also let them approve time off requests for reports.
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You can assign who each employee reports to in their employee profile. Click to edit Employment Options.
Under Reports to, select the employee's supervisor from the list.
Time card permissions for employees with direct reports
In the employee profile, look for "Permissions" on the right. You'll also see this employee's direct reports.
There are two types of permissions you can enable:
- View/edit/approve time cards for their reports
- View/approve time off requests for their reports
View/edit/approve time card entries
Allows this employee to see and approve/respond to time card entries made by the employees they supervise. Time card entries include time clock punches, breaks taken, manual time card entries, and comments.
View/approve time off requests
Allows this employee to view, approve/deny, and comment on, time off requests submitted by the employees they supervise.