While direct deposit* is generally preferred when it comes to issuing paychecks**, some employees may prefer to receive their pay by paper check. Unless the employee's banking information has been entered in their profile***, you'll see "Paper check" by their name when processing a pay run. To print paper checks, you'll need to obtain check stock.
*You must be approved to issue paychecks by direct deposit.
**Onpay does not print paper checks on your behalf.
***Employee bank information can only be entered by the employee, or by any payroll approver.
What we'll cover
- Printing checks in your Dashboard
- Printing all checks/stubs
- Printing checks in the Payroll Register Report
- Reprinting checks from previous pay runs
IMPORTANT: ALWAYS CHECK PRINTER SETTINGS BEFORE PRINTING CHECKS
To ensure paycheck information correctly aligns with your paper check stock, check that the image isn't "scaled" in printer settings. Most printer menus will use one of the following terms:
- Actual Size
- No Scaling
- Scaling 100%
Printing checks in your Dashboard
In the "Recent Runs" tile, click Checks.
Download Checks vs. Download All Checks/Stubs
Click Download Checks to see a printable PDF of this run's paychecks you'll need to issue.
What paychecks are included in this download?
Clicking Download Checks, lets you print all paychecks except:
- Paychecks with no net value
- Paychecks for employees who use direct deposit.
You can see which employees are using direct deposit in the first step of a pay run. To get there, click Payroll, and look under the "Payment" column for each employee.
To pay by direct deposit, you may first need to:
To print paychecks:
Click the "printer" icon in the upper right corner to preview the checks, then click Print.
Printing all checks/stubs
Since direct deposit gets employees paid faster than they could say, "I'm just here to pick up my paycheck," printing checks generally excludes direct deposit pay stubs. But you can always print check stubs for those direct deposit paychecks in the dashboard.
Click Download all Checks/Stubs. This will include pay stubs with no net amount, as well as pay stubs for employees who are paid by direct deposit.
Printing checks in the Payroll Register Report
You can also print a specific check from the Payroll Register report. Click Reports, then Payroll Register. Click anywhere on an employee's pay information to download and print their check, as shown below.
Reprinting checks from previous pay runs
There are two places where you can reprint checks from previous runs:
- Your Dashboard
- The Payroll menu
Reprinting in your Dashboard
In your Dashboard, click View All.
Scroll through the list to print checks from previous pay runs.
Reprinting in the Payroll menu
Click Payroll, then Reprint Checks.
Click Print Checks to view them as a PDF.
In the PDF viewer, click the "print" button in the upper right corner.