OnPay gives you everything you need to handle your employees’ vacation, sick and PTO days. You can set multiple accrual rates, track accruals, and manage PTO requests and approvals. Employees can request time off in OnPay, too, for a seamless workflow from request to approval.
Set up a time off policy
The first step is to create at least one time-off policy in OnPay. Most companies have multiple policies, depending on how the time off of work is to be used, like paid sick or vacation time. Once created, you'll assign these policies to the appropriate employees, so that we'll know how to calculate earned time off and subtract time used. A policy can apply to your entire company, or to a specific department or position in the company level.
Need help setting up a time-off policy? We've got you covered here→
Assign policies to employees
The next step is to assign the policies to each employee. If they already have a balance of earned time off, you'll be able to enter this balance here, as well as their accrual rate and anniversary date.
Need help assigning time-off policies to employees? We've got you covered here→
Employees request time off
Employees can request their time off right in their OnPay employee portal. We'll let them know right away when their manager responds to their request, so they can plan their time without having to reach out to you.
Do your employees need help requesting time-off? We've got them covered, too→
Review, approve, and message
The final step is approving or dismissing the request, and messaging this response to the employee. We'll send them an email to let them know you've responded to their request, with a link to see it in their employee portal. You can even leave a comment explaining why their request couldn't be approved or wishing just them the best during their time off.
Need help responding to time-off requests? We've got you covered here→
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