Once you've exported your pay run from OnPay to Xero, you'll find your run data in Xero under "Bills". But depending on how you choose to export, you'll see the posted pay run in one of the following three places that we'll cover here.
What we'll cover
Draft Bills
This is the recommended export setting, at least initially, because transactions can be easily deleted from "Draft Bills", making it easy to verify that the transactions look the way you expect in Xero.
Select the one or all to approve. You can also see the detail for each transaction by clicking the name in the “From” column.
Awaiting Payment
This tells OnPay to automatically approve these bills, putting any bills that have a balance (such as employee paper checks, tax sweeps, or direct deposit sweeps) into "Awaiting Payments" in Xero.
Any bills that do not have a balance (such as a detailed bill for an employee with direct deposit) will automatically post to your general ledger.
Note: If you would like to see uncashed checks in the Xero check register, set the approval to “Awaiting Payments” when setting up this integration. We'll show you how>
Approved and Paid
Choosing "Approved and Paid” tells OnPay to automatically mark the bills approved and paid so there is no reconciliation necessary. These bills will show in the Paid section of Xero.
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