TSheets is a cloud-based, time keeping software that allows employers and employees to easily track hours, send accurate invoices, and save thousands of dollars each year. Sync TSheets with OnPay to seamlessly import employee hours and automate payroll.
If you do not have a TSheets account but are interested in getting started, you can learn more and sign up here. OnPay customers receive special pricing discounts.
Getting the integration set up takes just a few easy steps.
First, log in to OnPay. From the side menu, navigate to Settings > Payroll Integrations > Time & Attendance. Then click Connect to TSheets.
If you already have a TSheets account, select Link an Existing TSheets Account. If you do not have a TSheets account, click the Create a New TSheets Account to start the enrollment process online.
After authenticating your TSheets account, click Allow to enable OnPay to access your employees and hours in OnPay.
For OnPay to properly import the time sheet data, both employees and paid time off codes must be mapped between the systems. To map the employees, click Assign Employees. Select the available employees from the drop down list. Once complete click Save.
Lastly, select the PTO tab to map the appropriate pay type to each time off type in TSheets. Once all paid time off types have been assigned, the integration set up is complete.
Note: For employee PTO balances to show on the check stub, the PTO policy needs to be programmed in OnPay. To set up a PTO policy in OnPay please read more here.
To import hours into OnPay, the time sheets in TSheets must be approved. For step-by-step instructions on how to approve, unapprove, or reject hours, click here.
Once the hours have been approved, here's how to sync the hours to OnPay:
Log in to OnPay and click Payroll on the left side menu. Select the employees you would like to pay and then click Enter Hours. Once on the enter hours screen, you will receive a pop up message asking if you would like to import hours from TSheets.
Most commonly, employers should select Reset Hours and Import. This will delete any previous hours and earnings that have been entered and replace them with the most current approved time sheet data from TSheets.
The other option employers have is to Merge Import with Current Hours. This will combine the TSheets data with anything already entered in OnPay. This is helpful for employers who have previously entered earnings or time off directly to OnPay that needs to be paid in addition to what has been recorded in TSheets.
If the TSheets pop up window is closed, hours can also be imported by clicking the TSheets Import Hours button on the Enter Hours screen.