QuickBooks Time is a time tracking solution that helps you track hours, send accurate invoices, and import employee hours when running payroll.
Find Quickbooks Time in the App Directory
In the navigation menu, go to App Directory.
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If you're not using the latest version of OnPay, you may not see the App Directory in the menu. Look for it in the Company menu.
In the Time Tracking category, click QuickBooks Time.
Click Get Started With QuickBooks Time.
Enter your QuickBooks Time credentials
In the pop-up window, enter QuickBooks Time login credentials.
If your QuickBooks Time account is associated with more than one company, you'll need to select one.
OnPay will need access toyour QuickBooks Time date. Click allow.
Using the menu under "Select Client", select your QuickBooks Time company name.
Your company name can be found in Quickbooks Time by going to Company Settings> Company Details> Company Info.
Assign employees
We'll import your employees and paid time off policies from QuickBooks Time, so you can assign them to the corresponding workers and payroll pay items in OnPay.
Click Assign Employees.
Employees can be added in Workers> Onboarding> Hire Worker
PTO pay items can be found in Payroll> Settings> Pay Items, under W-2 Wages
Match each employee imported from QuickBooks Time with their name as it appears in OnPay.
Note that the employee names don't need to exactly match. This allows you to use an employee's preferred name in QuickBooks Time, while using their legal name in OnPay.
Always use legal names in OnPay
When adding employees in OnPay, always use their legal name as it appears on government issued documents, such as a driver's license or Social Security card.
Assign each employee and click Save.
Assign PTO pay items
Click PTO and use the same process to assign your paid time off codes with pay items in OnPay.
Payroll pay items can be found in OnPay by going to Payroll> Settings> Pay Items.