TSheets is a cloud-based, time keeping software that allows employers and employees to easily track hours, send accurate invoices, and save thousands of dollars each year. Sync TSheets with OnPay to seamlessly import employee hours and automate payroll.
Integration Setup
To access the TSheets integration, select "Settings" then "Payroll Integrations", and then "Time & Attendance". Next, click "Connect to TSheets".
If your company already has a TSheets account, select "Link An Existing TSheets Account". If you do not have a TSheets account, you can click the "Create a new TSheets account" to start the enrollment process online.
After authenticating your TSheets account, click "Allow" to allow OnPay to access your employees and hours in OnPay.
For OnPay to properly import the time sheet data, both employees and paid time off codes must be mapped between the systems. To map the employees, click "Assign Employees". Select the available employees from the drop down list. Once complete click "Save".
Lastly, select the "PTO" tab to map the appropriate pay type to each time off type in TSheets. Once all paid time off types have been assigned, the integration set up is complete.
Note: For employee PTO balances to show on the check stub, the PTO policy needs to be programmed in OnPay. To set up a PTO policy in OnPay please read more here.
Importing Hours
To import hours into OnPay, the time sheets in TSheets must be approved. For step by step instructions on how to approve, unapprove, or reject hours, click here.
Once the hours have been approved, navigate into OnPay and click "Payroll" on the left side menu. Select the employees you would like to pay and then navigate to the "Enter Hours" screen. Once on the enter hours screen, you will receive a pop up message asking if you would like to import hours from TSheets.
Most commonly, employers should select "Reset Hours and Import". This will delete all previous hours and earnings that have been entered and replace them with the time sheet data from TSheets.
The other option employers have is to "Merge Import with Current Hours", this will add the TSheets data to what is already entered in OnPay. This is helpful for employers who have previously entered earnings or time off directly to OnPay that needs to be paid in addition to what has been recorded in TSheets.
If the TSheets pop up window is closed, hours can also be imported by clicking the "TSheets Import Hours" button on the enter hours screen.
