OnPay automatically withholds, drafts, and pays tax contributions to the Paid Leave Oregon program at the standard combined rate of 1% of employee gross wages (.4% paid by employers, and .6% paid by employees), unless you indicate otherwise in OnPay.
The Oregon Employment Department's Paid Leave Oregon (PLO) program allows workers to take paid time off for important life events that impact the health and safety of their family, or themselves. This paid leave program is jointly-funded using tax contributions from employees and employers. The tax rate is 1% of employee gross wages, with employers paying a rate of .4%, and employees contributing at a rate of .6%. These rates apply for all employers and employees in Oregon, with the following exceptions:
- Employers with fewer than 25 employees are exempt from the employer contribution
- Employers may choose to cover a portion of employee contributions, up to 100%
What we'll cover
- What you need to know about PLO
- Where to find Paid Leave Oregon in OnPay
- Indicating "Employer Exempt"
- Covering a portion of employee contributions
What you need to know about PLO
State plan
- The tax rate is 1% of employee gross wages, paid jointly with an employer portion (.4% of total employee wages) and an employee portion (.6% withheld from employee wages)
- All companies must pay the employee portion, regardless of company size or headcount
- Employers with fewer than 25 employees are exempt from the employer contribution, but must still pay the employee portion of this tax
- Employers can choose to lessen the tax burden for employees by covering the employee portion of this tax
- Employers can choose how much of the employee portion they want to cover, up to 100%
Equivalent plans
- Employers may opt to provide employees with a Paid Leave Equivalent plan
- Employers can apply for approval of their equivalent plan through their Frances Online account
- Paid leave benefits must be equal to or greater than those provided through the state program
- Paid leave benefits coverage can also be self-funded by employers, if approved
Learn more about Paid Leave Equivalent plans for Oregon employers→
Where to find Paid Leave Oregon in OnPay
Go to Company, then Payroll Taxes.
Do you pay employees in multiple states?
If so, select Oregon under "Payroll Taxes".
Scroll down to "Oregon State Paid Family and Medical Insurance Setup".
Indicating "Employer Exempt"
There's no exemption for the employee portion of this tax, regardless of company size. However, employers with 24 or fewer employees are exempt from paying the employer portion of this tax.
If you employ fewer than 25 employees, you may check the box for "Employer Exempt". OnPay will still draft and pay the employee portion of this tax.
How OnPay handles PLO calculations and payments for exempt employers
When an employer is marked "exempt" for PLO contributions, OnPay takes the following actions during each pay run:
- Calculate and withhold employee contributions from wages (unless 100% covered by the employer)
- File and remit employee tax contributions to the state, reporting the employer as exempt
Covering a portion of employee contributions
Employers may choose to lessen the tax burden for their employees by covering a portion of employee contributions toward this tax, up to 100%. Employers who choose to cover a portion of the employee contribution must cover it for all employees equally.
How OnPay handles PLO calculations and payments when a portion of employee contributions are covered by the employer
When an employer elects to cover a portion of employee PLO contributions, OnPay takes the following actions during each pay run:
- Calculate the employer PLO contribution amount (unless marked exempt)
- Calculate employee PLO contribution amounts
- Reduce employee PLO contribution withholdings by the rate entered as the "Portion of Employee Contribution Covered by Employer" (up to 100%)
- Increase the employer PLO contribution amount by the total amount of all employer-covered portions
- Withhold remaining employee contribution amounts from wages (unless 100% covered by the employer)
- Draft combined employer and employee tax contribution amounts from company bank account
- File and pay combined employer and employee tax contribution amounts to the state
Covering a percentage of employee PLO contributions
Use the Update button to enter the percent of the total amount of employee contributions you want to cover. By default, this field is marked 0%, meaning you're covering 0% of the total amount of employee contributions.
Enter the first day you want to begin covering this portion of employee contributions. Then, enter the rate of coverage (the percentage of each employee's contribution you want to cover). You can cover as much of employee contributions as you want, up to 100%.
You can enter an exact percent, or fraction of a percent, by including a decimal point in your entry (up to seven places, or ten-millionths).
Once you've entered the effective date, and percent of employee contributions you'd like to cover, click Save.
Offering a Paid Leave Equivalent plan
Employers who wish to offer an equivalent plan must submit an application with Paid Leave Oregon. Need help setting this up in OnPay? Refer to Paid Leave Equivalent plans for Oregon employers→
v7.24