For OnPay to effectively calculate state tax contributions, you'll need to ensure the tax rates entered in OnPay are correct for each state where your company has a tax obligations. For example, if you operate in both Colorado and New Mexico, you must keep payroll tax information up-to-date for each and every state where you pay employees.
What you'll need
- Colorado Employer Account Number
- Colorado Unemployment ID
- Unemployment Tax Rate and effective date
Where to find your UI tax information
Existing Colorado Employer:
- Refer to the most recent Unemployment Insurance Rate Notice you received from the state
- Your Unemployment Tax Rate is listed under "Item 9"
- Enter this rate in OnPay (↓see where↓)
New Colorado Employer: Register with the Colorado Department of Labor
- Register with the Colorado Department of Revenue by registering with MyBiz Colorado→
- This will also register you with the Department of Labor for unemployment insurance
- Fill out the questionnaire and register your business
- After completing your submission, you can download a Temporary copy of your Colorado License(s) from your MyBiz dashboard
- Once you receive your UI rate, enter it in OnPay by following the steps in the next section
Where to enter your rate in OnPay
In the Payroll tab, click Set up, then Payroll Taxes.
Note: If you pay employees in multiple states, you'll find each state listed under "Payroll Taxes". Select a state to enter your state tax information.
Don't see "Set up" in the Payroll tab?
If you haven't updated to the newest version of OnPay's navigation menu, look for "Payroll Taxes" in the Company tab. More about nested navigation→
Click Update under "Colorado SUI" to enter the rate found in your Unemployment Insurance Rate Notice.
In the pop-up calendar above "Choose Effective Date", select the first date that this rate applies, then enter your rate as a percent in the next field.
Click Save when you're done.
v7.24
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