Whether you're hiring your first employee or your 50th, it's important to know what forms you'll need for us to withhold taxes and pay your team.
What we'll cover
Do I have to do this?
In short, yes. All new employees must complete Forms I-9 and W-4 upon hiring. And it's equally important for you to retain copies of these documents in case of an audit. You also need information from these forms to add new employees to OnPay.
Employees love getting paid by direct deposit. And employers like saving on all that ink. But there's a form employees must fill out before it can be set up. We'll cover this later.
Also known as the Employment Eligibility Verification form, Form I-9 verifies that an employee is eligible to work in the USA, and must be completed by each new hire, even if using E-verify. Not sure if you're required to complete E-verify checks in your state? Not all employers are. Check USCIS or contact the state for further information on E-verify.
Form W-4 is also known as the Employee's Withholding Allowance Certificate. It tells an employer how much to withhold for federal income taxes from their employee's check. The information on this form is entered into OnPay to calculate the employee's taxes correctly.
Direct Deposit Enrollment Form
For their checks to be paid by direct deposit, employees must fill out the attached form and provide a voided check to verify the account information they have provided is correct.