What we'll cover
- Adding employee account info
- Updating employee account info
- Splitting Direct Deposit to Multiple Employee Bank Accounts
Other great resources
- The quick guide to setting up payroll the first time
- How to calculate payroll taxes, step by step
- Basic payroll accounting: How to add paydays to your books
About direct deposit
With OnPay, funds can be deposited directly into the employee's accounts on pay day. This simplifies the process of paying your employees, for both you and them! If you haven't been approved for direct deposit, you can apply now. Once approved, you'll need to add your employees' bank account information.
Note: Employees can update their bank info in OnPay on their own, if you'd prefer.
Adding employee account info
Select an employee from your dashboard to view their profile.
Note: You can also go to the "Employees" list in the "Workers" menu and click on the name of the employee.
Click Bank Accounts in the employee's profile.
Under "Enable Direct Deposit?" select Enabled.
Note: If you do not see the option to enable direct deposit, you may not have been set up to use our direct deposit service. If this is the case, apply for direct deposit now. Direct deposit requires a risk assessment of your company and the primary signer of the agreements before it can be enabled in OnPay.
Enter the Routing and Account numbers provided by the employee. You can also invite your employees to enter this info themselves.
Note: If this is a savings account, be sure to indicate that here.
Once you've entered the bank info, click Add Account.
Updating employee account info
Click Edit Accounts to update an employee's bank info.
To make changes to an employee's bank account information, you'll need to enter your OnPay password. This is to make sure that only you or your employee can update this info.
Splitting Direct Deposit to Multiple Employee Bank Accounts
If employees would like their pay deposited to multiple accounts, you can add as many additional accounts as needed. You can also control how the check is split, using percentages, flat amounts, or both.
Click Split Check.
Follow the same steps as when you entered their first account, entering the routing and account numbers, then scroll down to choose whether to split "By Percent", or "By Dollar Amount". Enter the amount of their check to be deposited in this account each pay period, and click Save.
Split Check by Percentage
Split Check by Dollar Amount
When you've finished entering the bank info, click Add Account.
*Direct deposit requires a risk assessment of your company and the primary signer of the agreements before it can be enabled in OnPay.
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