OnPay makes payroll taxes easy by handling all the federal and state filings, along with any other local payroll taxes required by your county, city, commonwealth, township, or any other government tax office.
The records of these filings are stored right in your account, so you always know what forms we file for you, and when. Plus, with lifetime access (even if your company no longer needs us for payroll services), you'll never lose access to your filings and reports.
IMPORTANT: Always refer to the return to confirm finalization
Keep in mind that filings are not finalized unless specified on the return itself. Returns normally are finalized one month following the quarter end.
What we'll cover
- Getting started
- Federal forms we file
- State forms we file for you
- Local forms we file for you
- How OnPay notifies you for applicable tax obligations
- What state and local forms we file nationwide
Getting started
Click Filings in the left menu.
In Payroll Filings, you can see every Federal and State form we file for you by year.
Federal forms we file for you
Here, you'll find your quarterly 941s and annual Forms W-2, W-3, 1099, 940, and 943 (when applicable). You can download and print them, but they're just for your records. No need to send them to the IRS, we've already done that for you.
Note: You'll also find your 8846 filled out and ready to go, in case you need it for your business taxes.
What's Form 8846?
If your business is in food and beverage, you may be able to claim a credit for social security and Medicare taxes paid on employee's tips. This credit is part of the general business credit and is reported on Form 3800.
You should only file Form 8846 if:
- It is customary to tip servers of food or drinks
- You had employees who received tips from customers for serving food or drinks
- You paid or incurred employer Social Security and Medicare taxes on those tips
If you think this applies to you, you can print and file this Form 8846 with your business tax return.
Browse, click, print
Select any year to see the forms we filed for you. Click a form to create a downloadable PDF.
Remember, verify all information before you print and ship year-end forms:
You can also preview verify W-2 and 1099 information for all employees and contractors at once in a single report called the W-2 Preview. This is a recommended audit at the end of each year.
Once OnPay has created the downloadable file, a new window will appear with a download button with the form name. Click on the form to download it. It will open in your default PDF editor. Be sure to save it to your files. You can also close this window to download this form later.
If you close this window, the form is still available to download. Pending downloads will appear in your toolbar beside notifications. Click this downloads button to open it in your default PDF editor, where you can print it or save it to your files.
Note: These returns are for your reference. OnPay files and pays all payroll taxes on your behalf.
State forms we file for you
While income tax, unemployment tax, and paid family leave are the most common state taxes, every state's requirements (and forms) are a little different. If you have worksites in multiple states, you can see them all here for every year we've filed on your behalf. You also can download and print these forms.
Note: Do not file any returns found here. OnPay files and pays all payroll taxes on your behalf. These returns are only copies for your reference.
Local forms we file for you
Not all cities and counties impose local payroll taxes, and when they do, it's not always clear how those local taxes apply. That's why OnPay automatically includes all applicable payroll taxes in the Company→Payroll Taxes menu, so that anytime you add a worksite, or employee address that's subject to local taxes, we've got you covered.
For instance, business owners in Alabama may have additional payroll taxes owed in any of these districts. Plus, these rates are subject to change annually.
In fact, each of these states have cities and counties with their own taxation.
How OnPay notifies you for applicable tax obligations
Whether the payroll tax is owed because the company adds a worksite, as shown below...
...or because an employee address is in a taxable jurisdiction...
OnPay automatically includes the required field for you.
And to make sure you don't miss a thing, we notify you anytime a new requirement isn't met.
What state and local forms we file nationwide
Whether you're considering expanding into another city or state, or you're just hiring a remote worker, it's important to know local tax rates and requirements, how to register, and what forms you'll need. See what forms we file in each state, what information we need (and where to find it) in order to file on your behalf. Just click on your state to get started.
Learn more about tax planning in 2022!
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