Georgia payroll tax and registration guide

  • Updated

Why is this important?

To maintain compliance with state payroll tax regulations, you must provide the following information before you can use OnPay to run payroll:

  • State Employer Identification Number and state/local tax IDs
  • Tax rates - State tax offices set these rates based on the type, age, and size of your business
  • TPA and power of attorney - Most tax offices require this before we can submit quarterly wage reports and deposits on your behalf

This information must be provided and maintained by you in order for OnPay to accurately file and deposit tax payments for your company. OnPay is not responsible for any penalties or interest that incur due to missing or incorrect company tax information.

Each state has its own requirements, so if you pay employees in more than one state, you’ll find separate tax guides for each state.

Let Middesk handle your state tax registrations

Want help registering your business with state agencies? We've partnered with Middesk to make it simple for you to stay compliant in your state — and every state — when hiring employees.

  • Register with state agencies and get the tax IDs you need within minutes
  • Manage all your government accounts in one place using Middesk's intuitive platform
  • Stay compliant by managing agency mail and notices from your Middesk dashboard
  • Foreign Qualify with the Secretary of State to create payroll tax accounts 

Learn more about Middesk

 

See what information you need to provide OnPay, and what taxes and filings OnPay handles for Georgia Employers.

  • Information OnPay needs from you

    Use this checklist to make sure you’ve covered everything required to set up your account as a Georgia employer, so OnPay can accurately file and pay taxes on your behalf:

    All Georgia employers What is this?
    Make sure your business is registered with the Georgia Department of Revenue

    Registers your business to file and pay taxes in Georgia

    More info >

    Make sure your business is registered with the Georgia Department of Labor

    Registers your business to pay required unemployment insurance in Georgia

    More info >

    Provide OnPay with your Georgia Tax ID and deposit schedule

    The employer identification number issued by the Georgia Department of Revenue

    More info >

    Provide OnPay with your Georgia Unemployment ID

    A 6-digit number unique to your account with the Georgia Department of Labor

    More info >

    Provide OnPay with your Georgia Unemployment (SUI) Rate

    A tax rate you receive annually from the Georgia Department of Labor

    More info >

    Provide OnPay with your Georgia Administrative Assessment Tax Rate

    As of January 1, 2025, the tax rate is 0.06% for most employers.
    More info >

  • Taxes and filings OnPay handles for Georgia Employers

    Withholding Tax

    Form G-7 (Filing)

    Employer's Withholding Tax - Annual Return

    - Annual

    Form GA-V (Payment)

    Withholding Monthly Payment Voucher

    - Monthly

    Form G-7M ( Filing)

    Withholding Quarterly Return for Monthly Payer

    - Monthly

    Form G-7 /
    Schedule B (Filing)

    Withholding Quarterly Return for
    Semi-weekly Payers

    - Semi-Weekly

    Form G-7Q (Filing)

    Withholding Quarterly Return for Quarterly Payer

    - Quarterly

    G-1003  (Filing)

    Transmittal for Paper Forms W-2

    - Annual

    State W-2 (Filing)

    Wage and Tax Statement

    - Annual

    Unemployment Insurance Tax

    DOL-4N (Filing)

    Employer's Quarterly Tax and Wage Report

    - Quarterly

    Other

    New Hire Report (Filing)

    Georgia Report of New Hires

    - As required


Where you can find the tax account numbers you need

If you are an existing employer who has previously run payroll in the state of Georgia, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.

If you are a new employer in Georgia, you will need to register your business with the Department of Revenue and Georgia Department of Labor. This must be completed for OnPay to be able to file and pay your Georgia taxes.

 

Withholding Tax Account Number

Existing Georgia Employer: 

You can find your Withholding Tax Account Number on notices received from the Georgia Department of Revenue. If you cannot locate this document or account number, please call the Georgia Department of Revenue at (877) 423-6711 to request it.

New Georgia Employer: Register with the Georgia Department of Revenue 

  • Visit the Georgia Tax Center and click “Register a New Georgia Business”
  • Make sure you have the required information listed under “You Will Need”

 

Unemployment Account Number and Tax Rate

Updated January 1, 2025

Existing Georgia Employer: 

  • You can find your Unemployment ID on the annual Tax Rate Notice received from the Georgia Department of Labor, as well as on your Quarterly Contribution and Wage Report 
  • Your Unemployment Tax Rate can also be found on the annual Tax Rate Notice in box 2 

New Georgia Employer: Register with the Georgia Department of Labor

  • You can go to the Georgia DOL website to register your business
  • You'll receive your account number and tax rate instantly once you have completed the online registration
  • New employers generally have a rate of 2.70% for SUTA with a wage base of $9,500

 

Administrative Funding Tax Rate

All Georgia Employers: 

  • Effective, January 1, 2023, the Georgia Administrative Funding tax rate is 0% for all Georgia employers (previously 0.6% for most employers)
  • There may still be actions for you to take when setting up payroll Do not skip this field
  • Indicate a 0% rate on any field or form requesting your Georgia Administrative Assessment, or Administrative Funding tax, to ensure accurate calculations and filings

 

Paying employees in other states?

If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.

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