Updated September 7, 2023
This article will cover:
- What information OnPay needs from you
- What state and local taxes and filings OnPay handles for Georgia employers
- Where you can find the tax account numbers needed
- Paying employees in other states?
Why is this important?
For employers who pay employees in Georgia, use this guide to learn what’s required to start running payroll while keeping compliant with state payroll tax regulations. Without this information, OnPay will be unable to file or deposit any Georgia tax payments for your company. Any penalties and interest that accrue from missed tax payments will be your company’s responsibility.
What information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a Georgia employer so OnPay can accurately file and pay taxes on your behalf:
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✔ |
To do: |
What is this? |
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Make sure your business is registered with the Georgia Department of Revenue |
Registers your business to file and pay taxes in Georgia |
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Make sure your business is registered with the Georgia Department of Labor |
Registers your business to pay required unemployment insurance in Georgia |
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Provide OnPay with your Georgia Tax ID and deposit schedule |
The employer identification number issued by the Georgia Department of Revenue |
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Provide OnPay with your Georgia Unemployment ID |
A 6-digit number unique to your account with the Georgia Department of Labor |
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Provide OnPay with your Georgia Unemployment (SUI) Rate |
A tax rate you receive annually from the Georgia Department of Labor |
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Provide OnPay with your Georgia Administrative Assessment Tax Rate |
As of January 1, 2023, the tax rate is 0% for all employers. |
What state and local taxes and filings OnPay handles for Georgia employers
OnPay handles the filing of all state and local taxes for businesses in Georgia, including:
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Type of Tax |
Form ID |
Form Name |
Frequency |
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Withholding |
Form G-7 (Filing) |
Employer's Withholding Tax - Annual Return |
Annual |
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Form GA-V (Payment) |
Withholding Monthly Payment Voucher |
Monthly |
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Form G-7M ( Filing) |
Withholding Quarterly Return for Monthly Payer |
Monthly |
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Form G-7/Schedule B (Filing) |
Withholding Quarterly Return for Semi-weekly Payers |
Semi-Weekly |
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Form G-7Q (Filing) |
Withholding Quarterly Return for Quarterly Payer |
Quarterly |
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G-1003 (Filing) |
Transmittal for Paper Forms W-2 |
Annual |
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State W2 (Filing) |
Wage and Tax Statement |
Annual |
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Unemployment |
DOL-4N (Filing) |
Employer's Quarterly Tax and Wage Report |
Quarterly |
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Other |
New Hire Report (Filing) |
Report of New Hires |
As required |
Where you can find the tax account numbers needed
If you are an existing employer who has previously run payroll in the state of Georgia, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in Georgia, you will need to register your business with the Department of Revenue and Georgia Department of Labor. This must be completed for OnPay to be able to file and pay your Georgia taxes.
Withholding Tax Account Number
Existing Georgia Employer:
You can find your Withholding Tax Account Number on notices received from the Georgia Department of Revenue. If you cannot locate this document or account number, please call the Georgia Department of Revenue at (877) 423-6711 to request it.
New Georgia Employer: Register with the Georgia Department of Revenue
- Visit the Georgia Tax Center and click “Register a New Georgia Business”
- Make sure you have the required information listed under “You Will Need”
Unemployment Account Number and Tax Rate
Existing Georgia Employer:
- You can find your Unemployment ID on the annual Tax Rate Notice received from the Georgia Department of Labor. It can also be found on your Quarterly Contribution and Wage Report.
- Your Unemployment Tax Rate can also be found on the annual Tax Rate Notice in box 2. New employers generally have a rate of 2.70% for SUTA with a wage base of $9,500.
New Georgia Employer: Register with the Georgia Department of Labor
- You can go to the Georgia DOL website to register your business.
- You'll receive your account number and tax rate instantly once you have completed the online registration.
Administrative Funding Tax Rate
All Georgia Employers:
- Effective, January 1, 2023, the Georgia Administrative Funding tax rate is 0% for all Georgia employers (previously 0.6% for most employers)
- There may still be actions for you to take when setting up payroll — Do not skip this field
- Indicate a 0% rate on any field or form requesting your Georgia Administrative Assessment, or Administrative Funding tax, to ensure accurate calculations and filings
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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