Why is this important?
To maintain compliance with state payroll tax regulations, you must provide the following information before you can use OnPay to run payroll:
- State Employer Identification Number and state/local tax IDs
- Tax rates - State tax offices set these rates based on the type, age, and size of your business
- TPA and power of attorney - Most tax offices require this before we can submit quarterly wage reports and deposits on your behalf
This information must be provided and maintained by you in order for OnPay to accurately file and deposit tax payments for your company. OnPay is not responsible for any penalties or interest that incur due to missing or incorrect company tax information.
Each state has its own requirements, so if you pay employees in more than one state, you’ll find separate tax guides for each state.
Let Middesk handle your state tax registrations
Want help registering your business with state agencies? We've partnered with Middesk to make it simple for you to stay compliant in your state — and every state — when hiring employees.
- Register with state agencies and get the tax IDs you need within minutes
- Manage all your government accounts in one place using Middesk's intuitive platform
- Stay compliant by managing agency mail and notices from your Middesk dashboard
- Foreign Qualify with the Secretary of State to create payroll tax accounts
See what information you need to provide OnPay, and what taxes and filings OnPay handles for Georgia Employers.
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Information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a Georgia employer, so OnPay can accurately file and pay taxes on your behalf:
All Georgia employers What is this? Make sure your business is registered with the Georgia Department of Revenue Registers your business to file and pay taxes in Georgia
Make sure your business is registered with the Georgia Department of Labor Registers your business to pay required unemployment insurance in Georgia
Provide OnPay with your Georgia Tax ID and deposit schedule The employer identification number issued by the Georgia Department of Revenue
Provide OnPay with your Georgia Unemployment ID A 6-digit number unique to your account with the Georgia Department of Labor
Provide OnPay with your Georgia Unemployment (SUI) Rate A tax rate you receive annually from the Georgia Department of Labor
Provide OnPay with your Georgia Administrative Assessment Tax Rate As of January 1, 2025, the tax rate is 0.06% for most employers.
More info > -
Taxes and filings OnPay handles for Georgia Employers
Withholding Tax
Form G-7 (Filing)
Employer's Withholding Tax - Annual Return
- Annual
Form GA-V (Payment)
Withholding Monthly Payment Voucher
- Monthly
Form G-7M ( Filing)
Withholding Quarterly Return for Monthly Payer
- Monthly
Form G-7 /
Schedule B (Filing)Withholding Quarterly Return for
Semi-weekly Payers- Semi-Weekly
Form G-7Q (Filing)
Withholding Quarterly Return for Quarterly Payer
- Quarterly
G-1003 (Filing)
Transmittal for Paper Forms W-2
- Annual
State W-2 (Filing)
Wage and Tax Statement
- Annual
Unemployment Insurance Tax
DOL-4N (Filing)
Employer's Quarterly Tax and Wage Report
- Quarterly
Other
New Hire Report (Filing)
Georgia Report of New Hires
- As required
Where you can find the tax account numbers you need
If you are an existing employer who has previously run payroll in the state of Georgia, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in Georgia, you will need to register your business with the Department of Revenue and Georgia Department of Labor. This must be completed for OnPay to be able to file and pay your Georgia taxes.
Withholding Tax Account Number
Existing Georgia Employer:
You can find your Withholding Tax Account Number on notices received from the Georgia Department of Revenue. If you cannot locate this document or account number, please call the Georgia Department of Revenue at (877) 423-6711 to request it.
New Georgia Employer: Register with the Georgia Department of Revenue
- Visit the Georgia Tax Center and click “Register a New Georgia Business”
- Make sure you have the required information listed under “You Will Need”
Unemployment Account Number and Tax Rate
Updated January 1, 2025
Existing Georgia Employer:
- You can find your Unemployment ID on the annual Tax Rate Notice received from the Georgia Department of Labor, as well as on your Quarterly Contribution and Wage Report
- Your Unemployment Tax Rate can also be found on the annual Tax Rate Notice in box 2
New Georgia Employer: Register with the Georgia Department of Labor
- You can go to the Georgia DOL website to register your business
- You'll receive your account number and tax rate instantly once you have completed the online registration
- New employers generally have a rate of 2.70% for SUTA with a wage base of $9,500
Administrative Funding Tax Rate
All Georgia Employers:
- Effective, January 1, 2023, the Georgia Administrative Funding tax rate is 0% for all Georgia employers (previously 0.6% for most employers)
- There may still be actions for you to take when setting up payroll — Do not skip this field
- Indicate a 0% rate on any field or form requesting your Georgia Administrative Assessment, or Administrative Funding tax, to ensure accurate calculations and filings
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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