Colorado TPA + POA needed

Why is this important?

OnPay works with government entities on your behalf, reporting new hires to state labor departments, calculating tax rates, paying taxes and insurance contributions, and filing financial reports. To do this effectively, you will need to authorize us to act on your behalf with tax offices for each state where your company has a tax obligation.

For example, if you operate in both Colorado and New Mexico, you must complete and return a power of attorney for both states.

Each tax office has its own authorization process, and may require different actions for you to take. We've detailed every step for each office below. We may need you to provide your tax registration information, or return a completed power of attorney (POA) form. In these cases, you'll see a button to "Submit a request". This request form is used to securely transmit your business information. 

Colorado Department of Revenue

Third-Party Access (TPA) for the Colorado Department of Revenue

1. Sign in to your Revenue Online account
2. Click Manage My Profile at the top of the screen
3. Click More...
4. Click Grant Third Party Access in the "Access" Box
5. Click Next on the bottom right of the screen
6. For "New Third Party Access", enter the following information: 
   • OnPay's username: OnPayTax
   • Set Access Level to ALL ACCESS
7. Click Submit

Power of Attorney (POA) for the Colorado Department of Revenue

You can add a Power of Attorney online with the Colorado Department of Revenue, or by completing the attached DOR form.

1. Download the Colorado DOR POA found at the bottom of this page

2. Complete all fields regarding your business information

3. Owner/operator will need to sign at the bottom of the form

4. Provide OnPay with a copy of the completed form

Download the POA form:

Colorado DOR POA

Colorado Family and Medical Leave Insurance Program

Third-Party Access (TPA) for Colorado FAMLI

1. Log into your Colorado FAMLI account (If you have not registered, select Create an account
2. Under Manage My Accounts select Manage Accounts

3. You should see your company listed; click on the Account Name hyperlink

4. Scroll down to "Third Party Administrator", and click Add

5. In "Select Account", search for OnPay Tax Disbursement LLC

6. Enter a start date
   • The date should be within the quarter OnPay will begin filing on your behalf
   • For example, if you started with OnPay in Q2 2023 the start date should be between April 1, 2023 and June 30, 2023

7. Click Save

8. Select Yes, add TPA

9. You'll see OnPay Tax Disbursement listed under Third Party Administrator

 For more information, refer to the Colorado FAMLI Toolkit for Employers

Colorado Department of Labor and Employment

Third-Party Access (TPA) for the Colorado Department of Labor and Employment

Colorado Employers must assign OnPay as the TPA to their online employer account. Note that OnPay cannot complete the association process; only employers can assign a TPA to an employer account. Please follow the steps below to complete the TPA assignment.

1. Login to MyUI Employer+ to assign OnPay to your employer account (If you have not registered, click Create an Employer User account on the home page)
2. From the employer homepage, click the “Account Maintenance'' dropdown tab in the left menu
3. Click the Third Party Administrator (TPA) authorization link
4. Click New at the bottom of the page
5. Under “Assign Third Party Administrator”, enter OnPay’s TPA ID: 500004356 d
6. Click Next
7. For the start date, use the first date of the quarter (January 1, April 1, July 1, or October 1)
   • Do not enter an End Date
8. Assign TPA roles to your account - select the boxes in the “Add” column next to each roll below:
   • Edit Employment and Wage Detail
   • View Rate Notice and Voluntary Contribution
   • Edit Tax Payments Update and Submit
9. Click Save

Once we're assigned to your account, we'll have immediate access to manage your account. 

Power of Attorney (POA) for the Colorado Department of Labor and Employment

1. Download the Colorado DOL POA found at the bottom of this page

2. Complete all fields regarding your business information

3. Owner/operator will need to sign under "Employer Approval"

4. Provide your completed form to OnPay

Download the POA form:

Colorado DOL POA

Providing account information & completed forms

Submit a request and attach completed forms

To provide the information detailed in this article, click Submit a request, and log in using your OnPay credentials. The "Submit a request" form is the most secure way to transmit your company information and documents to us. 

Submit a request

Note: You will need your OnPay login credentials.

You can also submit a request anytime you need help

Requests can also be submitted by clicking the link at the bottom of any help article, or by starting a chat when logged into OnPay. Submitting a support request is the fastest and most secure way to get help with tax matters, technical advice, or any other support you may need from OnPay. 

POA forms to return:

• Colorado DOL POA.pdf 200 KB
• Colorado DOR POA.pdf 200 KB