Updated October 2, 2023
This article will cover:
- What information OnPay needs from you
- What state and local taxes and filings OnPay handles for North Dakota employers
- Where you can find the tax account numbers needed
- Paying employees in other states?
Why is this important?
The following information requests and registration instructions are required before you can use a payroll provider to run payroll. This is in compliance with state payroll tax regulations. Without this information, OnPay is unable to file or deposit any tax payments for your company, and will not be responsible for any resulting penalties or interest. Note: If this isn't the only state where you have employees, there will be a separate guide like this one for each state where you hire and pay workers.
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What information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a North Dakota employer so OnPay can accurately file and pay taxes on your behalf:
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✔ |
To do: |
What is this? |
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Make sure your business is registered with the North Dakota Office of State Tax Commissioner |
Allows your business to file and pay taxes in North Dakota |
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Make sure your business is registered with the Job Service North Dakota |
Allows your business to pay required unemployment insurance in North Dakota |
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Provide OnPay with your North Dakota Tax ID and deposit schedule |
The employer identification number issued by the North Dakota Office of State Tax Commissioner |
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Approve OnPay Access request to North Dakota withholding account |
Once OnPay obtains the ID a Third Party Access request will be initiated by OnPay |
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Provide OnPay with your North Dakota Unemployment ID |
A 6-digit number unique to your account with the Job Service North Dakota |
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Provide OnPay with your North Dakota Unemployment (SUI) Rate |
A tax rate you receive annually from the Job Service North Dakota |
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Provide OnPay with your North Dakota UI Easy Access Code |
This code is needed to comply with the requirement to file North Dakota unemployment electronically. |
What state and local taxes and filings OnPay handles for North Dakota employers
OnPay handles the filing of all state and local taxes for businesses in North Dakota, including:
|
Type of Tax |
Form ID |
Form Name |
Frequency |
|
Withholding |
Form 306 |
Monthly Withholding Return |
Monthly |
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Form 306 |
Quarterly Withholding Reconciliation |
Quarterly |
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Form 306 |
Annual Reconciliation |
Annual * |
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WT (Filing) |
Transmittal for Paper Forms W-2 |
Annual |
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State W-2 (Filing) |
Wage and Tax Statement |
Annual |
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Unemployment |
Form SFN 41263 |
North Dakota Contribution and Wage Report |
Annual |
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Other |
New Hire Report (Filing) |
North Dakota Report of New Hires |
As required |
Where you can find the tax account numbers needed
If you are an existing employer who has previously run payroll in the North Dakota, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in North Dakota, you will need to register your business with the North Dakota Office of State Tax Commissioner and Job Service North Dakota. This must be completed for OnPay to be able to file and pay your North Dakota taxes.
Withholding Tax Account Number
Existing North Dakota Employer:
You can find your Withholding Tax Account Number on notices received from the North Dakota Office of State Tax Commissioner, or on your Quarterly income Tax Withholding Return (Form 306). If you cannot locate this document or account number, please call the North Dakota Office of State Tax Commissioner at (701)-328-1257 to request it.
New North Dakota Employer: Register with the North Dakota Office of State Tax Commissioner
- Create your TAP account.
- Go to the North Dakota Official Portal.
- Make sure you have all the information you need as detailed on their site before clicking Income Tax Withholding Guidelines and Registration to register your business using their Electronic Application.
Unemployment Account Number, Easy Access Code, and Tax Rate
Existing North Dakota Employer:
- Existing employers can find the Unemployment Account Number on the following forms:
- Determination of Employer Liability
- Contribution and Wage Report (Form SFN 41263)
- Your Unemployment Tax Rate can be found on the Tax Rate Notice received from Job Service North Dakota. If you cannot locate a form or return with that ID, or locate and verify your tax rate, please give the Job Service North Dakota a call at (701) 328-2814.
If you do not know your access code, you can register on their portal, then click the link for "Request an Access Code".
New North Dakota Employer: Register with the Job Service North Dakota
- Register for your UI Easy Access Code on the Job Service website.
- Click “Register Now”.
- Click the link for Request an Access Code.
- The non-construction new employer SUI rate is 1.02%. The construction new employer SUI rate is 9.69%. The wage base is $40,800.
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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