Why is this important?
To maintain compliance with state payroll tax regulations, you must provide the following information before you can use OnPay to run payroll:
- State Employer Identification Number and state/local tax IDs
- Tax rates - State tax offices set these rates based on the type, age, and size of your business
- TPA and power of attorney - Most tax offices require this before we can submit quarterly wage reports and deposits on your behalf
This information must be provided and maintained by you in order for OnPay to accurately file and deposit tax payments for your company. OnPay is not responsible for any penalties or interest that incur due to missing or incorrect company tax information.
Each state has its own requirements, so if you pay employees in more than one state, you’ll find separate tax guides for each state.
Let Middesk handle your state tax registrations
Want help registering your business with state agencies? We've partnered with Middesk to make it simple for you to stay compliant in your state — and every state — when hiring employees.
- Register with state agencies and get the tax IDs you need within minutes
- Manage all your government accounts in one place using Middesk's intuitive platform
- Stay compliant by managing agency mail and notices from your Middesk dashboard
- Foreign Qualify with the Secretary of State to create payroll tax accounts
See what information you need to provide OnPay, and what taxes and filings OnPay handles for Louisiana Employers.
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Information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a Louisiana employer, so OnPay can accurately file and pay taxes on your behalf:
All Louisiana employers What is this? Make sure your business is registered with the Louisiana Department of Revenue Registers your business to file and pay taxes in Louisiana
Make sure your business is registered with the Louisiana Workforce Commission Registers your business to pay required unemployment insurance in Louisiana
Provide OnPay with your Louisiana Tax ID and deposit schedule The employer identification number issued by the Louisiana Department of Revenue
Provide OnPay with your zip code OnPay needs the zip code of the address registered for Withholding Tax in order to register as your Third Party Administrator
Provide OnPay with your last payment amount made (if applicable) OnPay needs the last payment amount made for Withholding Tax in order to register as your Third Party Administrator
Provide OnPay with your Louisiana Unemployment ID A 10-digit number unique to your account with the Louisiana Workforce Commission.
Provide OnPay with your Louisiana Unemployment (SUI) Rate A tax rate you receive annually from the Louisiana Workforce Commission
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Taxes and filings OnPay handles for Louisiana Employers
Withholding Tax
Form L-1 &
E-PaymentsSemi-Monthly Withholding Remittance
- Semi-Monthly
Form L-1
Quarterly Withholding Return
- Quarterly
Form L-1V
Monthly Remittance
- Monthly
Form L-3
Annual Reconciliation/W-2 Transmittal
- Annual
Unemployment Insurance Tax
Form LDOL-ES4
Louisiana Quarterly Tax and Wage Report
- Quarterly
Other
New Hire Report (Filing)
Louisiana Report of New Hires
- As required
Where you can find the tax account numbers you need
If you are an existing employer who has previously run payroll in Louisiana, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in Louisiana, you will need to register your business with the Louisiana Department of Revenue and Louisiana Workforce Commission. This must be completed for OnPay to be able to file and pay your Louisiana taxes.
Withholding Tax Account Number, Zip Code, Last Payment Amount
Existing Louisiana Employer:
Existing employers can find their Withholding Tax Account Number on Form A-1, the return of income withheld. OnPay will also need the Zip Code as registered for Withholding tax, and the last payment amount made for Withholding tax, in order to register you with our Third Party Administrator LA TAP account.
New Louisiana Employer: Register with the Louisiana Department of Revenue
- Register your business with the Louisiana Department of Revenue
- If your business is located outside of Louisiana, but your employees work or live in Louisiana you still need to register with this agency.
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After you register, you'll have access to the information your need to provide to us
- Louisiana Withholding Tax ID (Example: 1234567890)
- Deposit frequency
- Zip code as registered for withholding tax
- Last payment amount made for withholding tax
Unemployment Account Number and Tax Rate
Existing Louisiana Employer:
- The Unemployment Account Number can be found on the Liability Letter sent to you by the Louisiana Workforce Commission or on your Quarterly Report of Wages Paid (Form LDOL-ES4)
- Your Unemployment Tax Rate can also be found on the bottom right corner of the Tax Rate Notice. The unemployment insurance taxable wage base is $7,700.
New Louisiana Employer: Register with the Louisiana Workforce Commission
- Register your business with the Louisiana Workforce Commission
- You will need to check the box confirming you've read and understand the requirements, then click Begin Application
- You'll receive your Employer Account Number, UI Contribution rate, and Occupational Code instantly upon registering
- Even if your business is located out of the state, if some of your employee's primary work location is in Louisiana, you must register with this agency
- New employers generally have a rate between 0.09% and 6.20%, depending on the industry. The unemployment insurance taxable wage base is $7,700
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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