Vermont payroll tax and registration guide

Updated September 18, 2023

This article will cover:

• What information OnPay needs from you
• What state and local taxes and filings OnPay handles for Vermont employers
• Where you can find the tax account numbers needed
• Paying employees in other states?

Why is this important?

The following information requests and registration instructions are required before you can use a payroll provider to run payroll. This is in compliance with state payroll tax regulations. Without this information, OnPay is unable to file or deposit any tax payments for your company, and will not be responsible for any resulting penalties or interest. Note: If this isn't the only state where you have employees, there will be a separate guide like this one for each state where you hire and pay workers. 

Let Middesk handle your state tax registrations (and more)

If you'd like help, our partner Middesk makes hiring employees and staying compliant with every state agency simple and easy.

• Register with every state agency to get the tax IDs you need within minutes
• Stay compliant as you grow by managing agency mail and notices in your dashboard
• Manage your government accounts in one place on Middesk's intuitive platform
• Foreign Qualify with the Secretary of State to create payroll tax accounts 

Learn more about Middesk→

What information OnPay needs from you

What state and local taxes and filings OnPay handles for Vermont employers

Where you can find the tax account numbers needed

If you are an existing employer who has previously run payroll in the Vermont, you likely already have the IDs and online accounts needed for OnPay to process your tax filings. 

If you are a new employer in Vermont, you will need to register your business with the Vermont Department of Taxes and Vermont Department of Labor. This must be completed for OnPay to be able to file and pay your Vermont taxes.

Vermont Tax ID Number

Existing Vermont Employer: 

• You can find your Vermont Tax ID on notices received from the Vermont Department of Taxes. 
• If you cannot find this number, please call the agency at (802)-828-6802.

New Vermont Employer: Register with the Vermont Department of Taxes 

• Register online with the Vermont Department of Taxes.
• You should receive your tax ID within 5-7 days after completing the online registration.

Unemployment Account Number, Password, and Tax Rate

Existing Vermont Employer: 

• Your Vermont Department of Labor account number and password are used to log into the Vermont DOL employer portal.
• If you do not know your Vermont Department of Labor password, you can reset your password by answering security questions.
• If you do not know your Unemployment Account Number or Contribution Tax Rate, you can find them on the annual Contribution Tax Rate Notice received from the Vermont Department of Labor.
• If you cannot find these numbers, please call the agency at 802-828-4344.
• Employer contribution rates generally range from 0.4% to 8.4% with a taxable wage base of $13,500.

New Vermont Employer: Register with the Vermont Department of Labor

• Register online with the Vermont Department of Labor to start your account, receive your account number, and set you password. We will need this account number and password.
• You'll receive your account number and tax rate within 2 weeks after completing the online registration.
• New employers generally have a rate of 1.0% with a taxable wage base of $13,500.

Paying employees in other states?

If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.

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