Utah payroll tax and registration guide

  • Updated

Why is this important?

To maintain compliance with state payroll tax regulations, you must provide the following information before you can use OnPay to run payroll:

  • State Employer Identification Number and state/local tax IDs
  • Tax rates - State tax offices set these rates based on the type, age, and size of your business
  • TPA and power of attorney - Most tax offices require this before we can submit quarterly wage reports and deposits on your behalf

This information must be provided and maintained by you in order for OnPay to accurately file and deposit tax payments for your company. OnPay is not responsible for any penalties or interest that incur due to missing or incorrect company tax information.

Each state has its own requirements, so if you pay employees in more than one state, you’ll find separate tax guides for each state.

Let Middesk handle your state tax registrations

Want help registering your business with state agencies? We've partnered with Middesk to make it simple for you to stay compliant in your state — and every state — when hiring employees.

  • Register with state agencies and get the tax IDs you need within minutes
  • Manage all your government accounts in one place using Middesk's intuitive platform
  • Stay compliant by managing agency mail and notices from your Middesk dashboard
  • Foreign Qualify with the Secretary of State to create payroll tax accounts 

Learn more about Middesk

 

See what information you need to provide OnPay, and what taxes and filings OnPay handles for Utah Employers.

  • Information OnPay needs from you

    Use this checklist to make sure you’ve covered everything required to set up your account as a Utah employer, so OnPay can accurately file and pay taxes on your behalf:

    All Utah employers What is this?
    Make sure your business is registered with the Utah State Tax Commission

    Allows your business to file and pay taxes in Utah
    More info >

    Make sure your business is registered with the Utah Department of Workforce Services

    Allows your business to pay required unemployment insurance in Utah
    More info >

    Provide OnPay with your Utah Tax ID and deposit schedule

    The employer identification number issued by the Utah State Tax Commission
    More info >

    Provide OnPay with your Utah Unemployment ID

    An 8-digit number unique to your account with the Utah Department of Workforce Services
    More info >

    Provide OnPay with your Utah Unemployment (SUI) Rate

    A tax rate you receive annually from the Utah Department of Workforce Services
    More info >

  • Taxes and filings OnPay handles for Utah Employers

    Withholding Tax

    Form TC-941PC

    Payment Coupon for Utah Withholding Tax

    - Monthly, Quarterly, and Annual

    Form TC-941E

    Quarterly Withholding Reconciliation

    - Quarterly

    From TC-941R

    Annual Reconciliation/W-2 transmittal

    - Annual

    Unemployment Insurance Tax

    Form 33H

    Utah Employer Quarterly Contribution Report

    - Quarterly

    Form 33HA

    Utah Employer’s Quarterly Wage List

    - Quarterly

    Other

    New Hire Report

    Utah Report of New Hires

    - As required


Where you can find the tax account numbers you need

If you are an existing employer who has previously run payroll in the state of Utah, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.

If you are a new employer in Utah, you will need to register your business with the Utah State Tax Commission and the Utah Department of Workforce Services. This must be completed for OnPay to be able to file and pay your Utah taxes.

 

Withholding Tax Account Number

Existing Utah Employer: 

Existing employers can find their Withholding Tax Account Number on Form A-1, Return of Income Withheld.

New Utah Employer: Register with the Utah State Tax Commission 

  • Go to the Department of Workforce Services and click Go to the One Stop Business Registration site to register your business.
  • You will instantly receive a temporary account number upon registration
  • You will need to register with this department if you have employees that both live and work in Utah.

If your business is located outside of Utah, but your employees work or live in Utah, you will still need to register with this agency.

 

Unemployment Account Number and Tax Rate

Updated January 1, 2025

Existing Utah Employer: 

  • Existing employers can find the Unemployment Account Number on a Tax Rate Notice or Quarterly Contribution and Wage Report (Show me→)
  • Your unemployment tax rate can be found on the top right of the Contribution Rate Notice you would have received from the Department of Workforce Services
  • Employer contribution rates are based on industry, and range from 0.2% to 7.2% with a wage base of $48,900

New Utah Employer: Register with the Utah Department of Workforce Services

  • Register your business at the Utah Department of Workforce Services website
  • Employers generally become liable for state unemployment once they have one or more employees for some portion of a day in a current or previous year or have paid $1500 payroll in a calendar quarter
  • If your company is liable, you will receive your Employer Registration Number and Unemployment Tax Rate once you have completed the online business registration
  • You will need to register with this department if you have employees that work in Utah
  • If your business is located out of the state, but some of your employee's primary work location is in Utah, you will need to register with this agency
  • New employers are assigned a rate ranging from 0.2% to 7.2% based on industry, with a wage base of $48,900

 

Paying employees in other states?

If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.

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