Utah payroll tax and registration guide

Updated October 2, 2023

This article will cover:

• What information OnPay needs from you
• What state and local taxes and filings OnPay handles for Utah employers
• Where you can find the tax account numbers needed
• Paying employees in other states?

Why is this important?

The following information requests and registration instructions are required before you can use a payroll provider to run payroll. This is in compliance with state payroll tax regulations. Without this information, OnPay is unable to file or deposit any tax payments for your company, and will not be responsible for any resulting penalties or interest. Note: If this isn't the only state where you have employees, there will be a separate guide like this one for each state where you hire and pay workers. 

Let Middesk handle your state tax registrations (and more)

If you'd like help, our partner Middesk makes hiring employees and staying compliant with every state agency simple and easy.

• Register with every state agency to get the tax IDs you need within minutes
• Stay compliant as you grow by managing agency mail and notices in your dashboard
• Manage your government accounts in one place on Middesk's intuitive platform
• Foreign Qualify with the Secretary of State to create payroll tax accounts 

Learn more about Middesk→

What information OnPay needs from you

What state and local taxes and filings OnPay handles for Utah employers

Where you can find the tax account numbers needed

If you are an existing employer who has previously run payroll in the state of Utah, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.

If you are a new employer in Utah, you will need to register your business with the Utah State Tax Commission and the Utah Department of Workforce Services. This must be completed for OnPay to be able to file and pay your Utah taxes.

Withholding Tax Account Number

Existing Utah Employer: 

Existing employers can find their Withholding Tax Account Number on Form A-1, Return of Income Withheld.

New Utah Employer: Register with the Utah State Tax Commission 

• Go to the Department of Workforce Services and click Go to the One Stop Business Registration site to register your business.
• You will instantly receive a temporary account number upon registration
  • Do not enter this temporary number into your OnPay account.
  • Your permanent ID and deposit schedule will arrive roughly 2 weeks later
  • Enter this permanent ID in your OnPay account.
• You will need to register with this department if you have employees that both live and work in Utah.

Note: If your business is located outside of Utah, but your employees work or live in Utah, you will still need to register with this agency.

Unemployment Account Number and Tax Rate

Existing Utah Employer: 

• Existing employers can find the Unemployment Account Number on a Tax Rate Notice or Quarterly Contribution and Wage Report.
• Your unemployment tax rate can be found on the top right of the Contribution Rate Notice you would have received from the Department of Workforce Services. Employer contribution rates are based on industry, and range from 0.3% to 7.3% with a wage base of $44,800.

New Utah Employer: Register with the Utah Department of Workforce Services

• Click here and select “Go to the One Stop Business Registration site” to register your business 
• Employers generally become liable for state unemployment once they have one or more employees for some portion of a day in a current or previous year or have paid $1500 payroll in a calendar quarter.
• If your company is liable, you will receive your Employer Registration Number and Unemployment Tax Rate once you have completed the online business registration.
• You will need to register with this department if you have employees that work in Utah. If your business is located out of the state, but some of your employee's primary work location is in Utah, you will need to register with this agency.
• New employers are assigned a rate ranging from 0.3% to 7.3% based on industry, with a wage base of $44,800

Paying employees in other states?

If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.

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