Updated September 19, 2023
This article will cover:
- What information OnPay needs from you
- What state and local taxes and filings OnPay handles for Oklahoma employers
- Where you can find the tax account numbers needed
- Paying employees in other states?
Why is this important?
For employers who pay employees in Oklahoma, use this guide to learn what’s required to start running payroll while keeping compliant with state payroll tax regulations. Without this information, OnPay will be unable to file or deposit any Oklahoma tax payments for your company. Any penalties and interest that accrue from missed tax payments will be your company’s responsibility.
What information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as an Oklahoma employer so OnPay can accurately file and pay taxes on your behalf:
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✔ |
To do: |
What is this? |
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Make sure your business is registered with the Oklahoma Tax Commission |
Allows your business to file and pay taxes in Oklahoma |
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Make sure your business is registered with the Oklahoma Employment Security Commission |
Allows your business to pay required unemployment insurance in Oklahoma |
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Provide OnPay with your Oklahoma State Tax ID and deposit schedule |
The employer identification number issued by the Oklahoma Tax Commission |
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Provide OnPay with your Oklahoma Unemployment ID |
A 9-digit number unique to your account with the Oklahoma Employment Security Commission |
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Provide OnPay with your Oklahoma Unemployment (SUI) Rate |
A tax rate you receive annually from the Oklahoma Employment Security Commission |
What state and local taxes and filings OnPay handles for Oklahoma employers
OnPay handles the filing of all state and local taxes for businesses in Oklahoma, including:
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Type of Tax |
Form ID |
Form Name |
Frequency |
|
Withholding |
Form WTH-10004 |
Oklahoma Withholding Payment Coupon for Monthly Payers |
Monthly |
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Form WTH-10001 |
Oklahoma Wage Withholding Tax Return |
Quarterly |
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Unemployment |
Form OES-3 |
Employer’s Quarterly Contribution Report |
Quarterly |
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Other |
New Hire Report (Filing) |
Oklahoma New Hire Reporting Form |
As required |
Where you can find the tax account numbers needed
If you are an existing employer who has previously run payroll in Oklahoma, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in Oklahoma, you will need to register your business with the Oklahoma Tax Commission and the Oklahoma Employment Security Commission. This must be completed for OnPay to be able to file and pay your Oklahoma taxes.
Withholding Tax Account Number
Existing Oklahoma Employer:
- You can find your Account ID on notices received from the Oklahoma Tax Commission.
New Oklahoma Employer: Register with the Oklahoma Tax Commission
- Click here to register your business
- Select “Register for a Business” and follow the prompts
- You should receive your Account ID and deposit schedule one day after registering online, 2 weeks if registering by mail, or the same day if registering in person.
- You will need to register with this department if you have employees who both live and work in Oklahoma or for any employees who calculate Oklahoma withholding taxes regardless of where they live/work. If your business is located outside of Oklahoma, but your employees work or live in Oklahoma you will likely need to register with this agency.
Unemployment Account Number and Tax Rate
Existing Oklahoma Employer:
- Existing employers can find the Unemployment Account Number on the following forms:
- Your Unemployment Tax Rate can also be found on the notice of the employer's contribution rate. Employer contribution rates range from 0.3% to 9.2% for SUTA, with a wage base of $25,700.
New Oklahoma Employer: Register with the Oklahoma Employment Security Commission (405) 557-7100
- Register your business with the OESC.
- Click “Create an Employer Account” and follow the prompts.
- You should receive your number and tax rate in 2-3 weeks after registering online.
- You will need to register with this department if you have employees that work in Oklahoma. If your business is located out of the state, but some of your employee's primary work location is in Oklahoma, you will likely need to register with this agency.
- New employers generally have a rate of 1.5% for SUTA, with a wage base of $25,700.
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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