Updated September 20, 2023
This article will cover:
- What information OnPay needs from you
- What state and local taxes and filings OnPay handles for Florida employers
- Where you can find the tax account numbers needed
- Paying employees in other states?
Why is this important?
The following information requests and registration instructions are required before you can use a payroll provider to run payroll. This is in compliance with state payroll tax regulations. Without this information, OnPay is unable to file or deposit any tax payments for your company, and will not be responsible for any resulting penalties or interest. Note: If this isn't the only state where you have employees, there will be a separate guide like this one for each state where you hire and pay workers.
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- Foreign Qualify with the Secretary of State to create payroll tax accounts
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What information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a Florida employer so OnPay can accurately file and pay taxes on your behalf:
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✔ |
To do: |
What is this? |
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Make sure your business is registered with the Florida Department of Revenue |
Allows your business to file and pay taxes in Florida |
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Provide OnPay with your Florida Reemployment Tax Account Number |
The identification number issued by the Florida Department of Revenue. This number MUST be associated with your FEIN |
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Provide OnPay with your Florida (SUI) Rate |
A tax rate you receive annually from the Florida Department of Revenue |
What state and local taxes and filings OnPay handles for Florida employers
OnPay handles the filing of all state and local taxes for businesses in Florida, including:
|
Type of Tax |
Form ID |
Form Name |
Frequency |
|
Unemployment |
Form RT-6 |
Florida Quarterly Tax and Wage Report |
Quarterly |
|
Other |
New Hire Report (Filing) |
Florida New Hire Reporting Form |
As required |
Where you can find the tax account numbers needed
If you are an existing employer who has previously run payroll in Florida, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in Florida, you will need to register your business with the Florida Department of Revenue. This must be completed for OnPay to be able to file and pay your Florida taxes.
Unemployment Account Number and Tax Rate
Existing Florida Employer:
- Existing employers can find the Florida Reemployment ID on a Tax Rate Notice or the Quarterly Contribution and Wage Report (Form RT-6.)
- Your unemployment tax rate can be found in Box 7 on the Tax Rate Notice. Please enter this rate in your OnPay account until you are issued your account number and rate.
- If you cannot locate one of the documents above or the account number, please contact the Florida Department of Revenue at (850) 488-6800 and request the reemployment account number.
New Florida Employer: Register with the Florida Department of Revenue
- Click here to register your business and select “Create user profile”.
- The new employer rate is typically 2.7% for SUTA with a wage base of $7,000.
- Note: You are not required to register with the Florida Department of Revenue until you have Quarterly payroll of $1500 or more in a calendar year or one or more employees for a day during any 20 weeks in a calendar year. Check with the agency to confirm your liability at (850) 488-6800.
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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