Florida payroll tax and registration guide

  • Updated

Why is this important?

To maintain compliance with state payroll tax regulations, you must provide the following information before you can use OnPay to run payroll:

  • State Employer Identification Number and state/local tax IDs
  • Tax rates - State tax offices set these rates based on the type, age, and size of your business
  • TPA and power of attorney - Most tax offices require this before we can submit quarterly wage reports and deposits on your behalf

This information must be provided and maintained by you in order for OnPay to accurately file and deposit tax payments for your company. OnPay is not responsible for any penalties or interest that incur due to missing or incorrect company tax information.

Each state has its own requirements, so if you pay employees in more than one state, you’ll find separate tax guides for each state.

Let Middesk handle your state tax registrations

Want help registering your business with state agencies? We've partnered with Middesk to make it simple for you to stay compliant in your state — and every state — when hiring employees.

  • Register with state agencies and get the tax IDs you need within minutes
  • Manage all your government accounts in one place using Middesk's intuitive platform
  • Stay compliant by managing agency mail and notices from your Middesk dashboard
  • Foreign Qualify with the Secretary of State to create payroll tax accounts 

Learn more about Middesk

 

See what information you need to provide OnPay, and what taxes and filings OnPay handles for Florida Employers.

  • Information OnPay needs from you

    Use this checklist to make sure you’ve covered everything required to set up your account as a Florida employer, so OnPay can accurately file and pay taxes on your behalf:

    All Florida employers What is this?
    Make sure your business is registered with the Florida Department of Revenue

    Allows your business to file and pay taxes in Florida

    More info >

    Provide OnPay with your Florida Reemployment Tax Account Number

    The identification number issued by the Florida Department of Revenue. This number MUST be associated with your FEIN

    More info >

    Provide OnPay with your Florida (SUI) Rate

    A tax rate you receive annually from the Florida Department of Revenue
    More info >

  • Taxes and filings OnPay handles for Florida Employers

    Withholding Tax

    There is no state income tax in Florida.

    Unemployment Insurance Tax

    Form RT-6

    Florida Quarterly Tax and Wage Report

    - Quarterly

    Other

    New Hire Report

    Florida Report of New Hires (Filing)

    - As required


Where you can find the tax account numbers you need

If you are an existing employer who has previously run payroll in Florida, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.

If you are a new employer in Florida, you will need to register your business with the Florida Department of Revenue. This must be completed for OnPay to be able to file and pay your Florida taxes.

 

Unemployment Account Number and Tax Rate

Updated January 1, 2025

Existing Florida Employer: 

  • Existing employers can find the Florida Reemployment ID on a Tax Rate Notice or the Quarterly Contribution and Wage Report (Form RT-6.)
  • Your unemployment tax rate can be found in Box 7 on the Tax Rate Notice.  Please enter this rate in your OnPay account until you are issued your account number and rate.
  • If you cannot locate one of the documents above or the account number, please contact the Florida Department of Revenue at (850) 488-6800 and request the reemployment account number.

New Florida Employer: Register with the Florida Department of Revenue

  • Click here to register your business and select “Create user profile”.
  • The new employer rate is typically 2.7% for SUTA with a wage base of $7,000.
  • Note: You are not required to register with the Florida Department of Revenue until you have Quarterly payroll of $1500 or more in a calendar year or one or more employees for a day during any 20 weeks in a calendar year. Check with the agency to confirm your liability at (850) 488-6800.

 

Paying employees in other states?

If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.

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