Why is this important?
To maintain compliance with state payroll tax regulations, you must provide the following information before you can use OnPay to run payroll:
- State Employer Identification Number and state/local tax IDs
- Tax rates - State tax offices set these rates based on the type, age, and size of your business
- TPA and power of attorney - Most tax offices require this before we can submit quarterly wage reports and deposits on your behalf
This information must be provided and maintained by you in order for OnPay to accurately file and deposit tax payments for your company. OnPay is not responsible for any penalties or interest that incur due to missing or incorrect company tax information.
Each state has its own requirements, so if you pay employees in more than one state, you’ll find separate tax guides for each state.
Let Middesk handle your state tax registrations
Want help registering your business with state agencies? We've partnered with Middesk to make it simple for you to stay compliant in your state — and every state — when hiring employees.
- Register with state agencies and get the tax IDs you need within minutes
- Manage all your government accounts in one place using Middesk's intuitive platform
- Stay compliant by managing agency mail and notices from your Middesk dashboard
- Foreign Qualify with the Secretary of State to create payroll tax accounts
See what information you need to provide OnPay, and what taxes and filings OnPay handles for New Mexico Employers.
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Information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a New Mexico employer, so OnPay can accurately file and pay taxes on your behalf:
All New Mexico employers What is this? Make sure your business is registered with the New Mexico Department of Taxation and Revenue Allows your business to file and pay taxes in New Mexico
More info >Make sure your business is registered with the New Mexico Department of Workforce Solutions Allows your business to pay required unemployment insurance in New Mexico
More info >Provide OnPay with your New Mexico Tax ID and deposit schedule The employer identification number issued by the New Mexico Department of Taxation and Revenue
More info >Provide OnPay with your New Mexico Unemployment ID An 8-digit number unique to your account with the New Mexico Department of Workforce Solutions
More info >Provide OnPay with your New Mexico Unemployment (SUI) Rate A tax rate you receive annually from the New Mexico Department of Workforce Solutions
More info > -
Taxes and filings OnPay handles for New Mexico Employers
Withholding Tax
TRD-41414
Monthly/Quarterly Withholding Return
- Monthly/Quarterly
RPD-41072
Annual Reconciliation/W-2 Transmittal
- Annual
Unemployment Insurance Tax
Form UC-B6
Quarterly Wage, Contribution and Employment and Training Assessment Report
- Quarterly
Other
New Hire Report
New Mexico Report of New Hires
- As required
Where you can find the tax account numbers you need
If you are an existing employer who has previously run payroll in the New Mexico, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in New Mexico, you will need to register your business with the New Mexico Department of Taxation and Revenue and New Mexico Department of Workforce Solutions. This must be completed for OnPay to be able to file and pay your New Mexico taxes.
Withholding Tax Account Number
Existing New Mexico Employer:
You can find your Withholding Tax Account Number on Form TRD-41414 (formerly Form CRS-1).
New New Mexico Employer: Register with the New Mexico Department of Taxation and Revenue
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Register your business with the state of New Mexico - (505) 827-0700
- Click Sign Up Now below the Login field
- Select “Business” as the type of taxpayer
- You should receive your account number and tax deposit schedule within the same day after completing your online registration
- You will need to register with this department if you have employees that both live and work in New Mexico, or for any employees that calculate New Mexico withholding taxes regardless of where they live/work
- If your business is located outside of New Mexico, but your employees work or live in New Mexico you will likely need to register with this agency
Unemployment Account Number and Tax Rate
Updated January 1, 2025
Existing New Mexico Employer:
- You can find your Unemployment Account Number on the following forms:
- Tax Rate Notice
- Quarterly Contribution and Wage Report
- Your Unemployment Tax Rate can be found on the bottom right of the Tax Rate Notice
- Employer contribution rates generally range from 0.33% to 6.4% for SUTA, with a wage base of $33,200
New New Mexico Employer: Register with the New Mexico Department of Workforce Solutions - (877)-664-6984
- Register your business with the New Mexico Department of Workforce Solutions
- You should receive your Employer Account Number and tax rate instantly after registering
- You will need to register with this department if you have employees that work in New Mexico
- If your business is located out of the state, but some of your employee's primary work location is in New Mexico, you will likely need to register with this agency
- New employer SUTA rates generally start at 1.00% or the industry average—whichever is higher—with a wage base of $33,200
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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