Updated September 25, 2023
This article will cover:
- What information OnPay needs from you
- What state and local taxes and filings OnPay handles for New Mexico employers
- Where you can find the tax account numbers needed
- Paying employees in other states?
Why is this important?
For employers who pay employees in New Mexico, use this guide to learn what’s required to start running payroll while keeping compliant with state payroll tax regulations. Without this information, OnPay will be unable to file or deposit any New Mexico tax payments for your company. Any penalties and interest that accrue from missed tax payments will be your company’s responsibility.
What information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a New Mexico employer so OnPay can accurately file and pay taxes on your behalf:
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✔ |
To do: |
What is this? |
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Make sure your business is registered with the New Mexico Department of Taxation and Revenue |
Allows your business to file and pay taxes in New Mexico |
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Make sure your business is registered with the New Mexico Department of Workforce Solutions |
Allows your business to pay required unemployment insurance in New Mexico |
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Provide OnPay with your New Mexico Tax ID and deposit schedule |
The employer identification number issued by the New Mexico Department of Taxation and Revenue |
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Provide OnPay with your New Mexico Unemployment ID |
An 8-digit number unique to your account with the New Mexico Department of Workforce Solutions |
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Provide OnPay with your New Mexico Unemployment (SUI) Rate |
A tax rate you receive annually from the New Mexico Department of Workforce Solutions |
What state and local taxes and filings OnPay handles for New Mexico employers
OnPay handles the filing of all state and local taxes for businesses in New Mexico, including:
|
Type of Tax |
Form ID |
Form Name |
Frequency |
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Withholding |
TRD-41414 |
Monthly/Quarterly Withholding Return |
Monthly/ Quarterly |
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RPD-41072 |
Annual Reconciliation/W-2 Transmittal |
Annual |
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Unemployment |
ES-903A |
New Mexico Quarterly Tax and Wage Report |
Quarterly |
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Other |
New Hire Report |
New Mexico New Hire Reporting Form |
As required |
Where you can find the tax account numbers needed
If you are an existing employer who has previously run payroll in the New Mexico, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in New Mexico, you will need to register your business with the New Mexico Department of Taxation and Revenue and New Mexico Department of Workforce Solutions. This must be completed for OnPay to be able to file and pay your New Mexico taxes.
Withholding Tax Account Number
Existing New Mexico Employer:
You can find your Withholding Tax Account Number on Form TRD-41414 (formerly Form CRS-1)
New New Mexico Employer: Register with the New Mexico Department of Taxation and Revenue - (505)-827-0700
- Register your business with the state of New Mexico.
- Click on “Sign Up Now” on the right side of the page below the Login field.
- Select “Business” as the type of taxpayer.
- You should receive your account number and tax deposit schedule within the same day after completing your online registration.
- You will need to register with this department if you have employees that both live and work in New Mexico, or for any employees that calculate New Mexico withholding taxes regardless of where they live/work. If your business is located outside of New Mexico, but your employees work or live in New Mexico you will likely need to register with this agency.
Unemployment Account Number and Tax Rate
Existing New Mexico Employer:
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You can find your Unemployment Account Number on the following forms:
- Tax Rate Notice
- Quarterly Contribution and Wage Report
- Your Unemployment Tax Rate can be found on the bottom right of the Tax Rate Notice. Employer contribution rates generally range from 0.33% to 6.4% for SUTA, with a wage base of $30,100.
New New Mexico Employer: Register with the New Mexico Department of Workforce Solutions - (877)-664-6984
- Register your business with the New Mexico Department of Workforce Solutions.
- You should receive your Employer Account Number and tax rate instantly after registering.
- You will need to register with this department if you have employees that work in New Mexico. If your business is located out of the state, but some of your employee's primary work location is in New Mexico, you will likely need to register with this agency.
- New employer SUTA rates generally start at 1.00% or the industry average—whichever is higher—with a wage base of $30,100.
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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