Updated September 16, 2024
This article will cover:
- What information OnPay needs from you
- What state and local taxes and filings OnPay handles for Indiana employers
- Where you can find the tax account numbers needed
- Paying employees in other states?
Why is this important?
The following information requests and registration instructions are required before you can use a payroll provider to run payroll. This is in compliance with state payroll tax regulations. Without this information, OnPay is unable to file or deposit any tax payments for your company, and will not be responsible for any resulting penalties or interest. Note: If this isn't the only state where you have employees, there will be a separate guide like this one for each state where you hire and pay workers.
Let Middesk handle your state tax registrations (and more)
If you'd like help, our partner Middesk makes hiring employees and staying compliant with every state agency simple and easy.
- Register with every state agency to get the tax IDs you need within minutes
- Stay compliant as you grow by managing agency mail and notices in your dashboard
- Manage your government accounts in one place on Middesk's intuitive platform
- Foreign Qualify with the Secretary of State to create payroll tax accounts
Learn more about Middesk→
What information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a Indiana employer so OnPay can accurately file and pay taxes on your behalf:
✔ |
To do: |
What is this? |
Make sure your business is registered with the Indiana Department of Revenue |
Allows your business to file and pay taxes in Indiana |
|
Make sure your business is registered with the Indiana Department of Workforce Development |
Allows your business to pay required unemployment insurance in Indiana |
|
Provide OnPay with your Indiana Tax ID and deposit schedule |
The employer identification number issued by the Indiana Department of Revenue |
|
Provide OnPay with your Indiana Unemployment ID |
A 6-digit number unique to your account with the Indiana Department of Workforce Development |
|
Provide OnPay with your Indiana Unemployment (SUI) Rate |
A tax rate you receive annually from the Indiana Department of Workforce Development |
What state and local taxes and filings OnPay handles for Indiana employers
OnPay handles the filing of all state and local taxes for businesses in Indiana, including:
Withholding |
||
Form ID |
Form Name |
Frequency |
Form WH-1 |
Withholding Tax Voucher |
Monthly |
Form WH-3 |
Annual Withholding Tax Form |
Annual |
State W-2 |
Wage and Tax Statement |
Annual |
Unemployment |
||
UC-1 |
Quarterly Contribution Report |
Quarterly |
UC-5A |
Quarterly Wage and Employment Report |
Quarterly |
UC-5B |
Quarterly Payroll Report - Continuation Sheet |
Quarterly |
Other Forms |
||
New Hire Report |
New Hire Report |
As required |
Where you can find the tax account numbers needed
Indiana Tax ID Number
Existing Indiana Employer:
|
New Indiana Employer:
|
New Indiana Employer: Register with the Indiana Department of Workforce Development
- Register online with the Indiana Department of Workforce Development.
- You'll receive your account number and tax rate instantly once you have completed the online registration.
- Unemployment tax rates are determined annually on June 30th, and apply to the following calendar year. Most new employers are assessed a rate of 2.5% for the first four calendar years that they operate in Indiana. Note: Governmental entities, construction companies, and successor employers have different new employer rates. The state's unemployment wage base is $9,500.
- The new employer rate for governmental entities, not electing to be reimbursing as discussed in Section II, is 1.6%.
- New successor employers will inherit the rate of their predecessor. So a new successor employer rate can range from 0.50% to 7.4% under the current rate schedules.
If you are unsure about your rate, contact the UI agency at (800) 891-6499 (Monday-Friday: 8:00 AM to 4:30 PM Eastern).
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
Check access requirements for states that neighbor Indiana:
Missouri |
Michigan |
Wyoming |
Iowa |
Kentucky |
v6.23