Why is this important?
To maintain compliance with state payroll tax regulations, you must provide the following information before you can use OnPay to run payroll:
- State Employer Identification Number and state/local tax IDs
- Tax rates - State tax offices set these rates based on the type, age, and size of your business
- TPA and power of attorney - Most tax offices require this before we can submit quarterly wage reports and deposits on your behalf
This information must be provided and maintained by you in order for OnPay to accurately file and deposit tax payments for your company. OnPay is not responsible for any penalties or interest that incur due to missing or incorrect company tax information.
Each state has its own requirements, so if you pay employees in more than one state, you’ll find separate tax guides for each state.
Let Middesk handle your state tax registrations
Want help registering your business with state agencies? We've partnered with Middesk to make it simple for you to stay compliant in your state — and every state — when hiring employees.
- Register with state agencies and get the tax IDs you need within minutes
- Manage all your government accounts in one place using Middesk's intuitive platform
- Stay compliant by managing agency mail and notices from your Middesk dashboard
- Foreign Qualify with the Secretary of State to create payroll tax accounts
See what information you need to provide OnPay, and what taxes and filings OnPay handles for Indiana Employers.
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Information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a Indiana employer, so OnPay can accurately file and pay taxes on your behalf:
All Indiana employers What is this? Make sure your business is registered with the Indiana Department of Revenue Allows your business to file and pay taxes in Indiana
Make sure your business is registered with the Indiana Department of Workforce Development Allows your business to pay required unemployment insurance in Indiana
Provide OnPay with your Indiana Tax ID and deposit schedule The employer identification number issued by the Indiana Department of Revenue
Provide OnPay with your Indiana Unemployment ID A 6-digit number unique to your account with the Indiana Department of Workforce Development
Provide OnPay with your Indiana Unemployment (SUI) Rate A tax rate you receive annually from the Indiana Department of Workforce Development
More info > -
Taxes and filings OnPay handles for Indiana Employers
Withholding Tax
Form WH-1
Withholding Tax Voucher
- Monthly Form WH-3
Annual Withholding Tax Form
- Annual
State W-2
Wage and Tax Statement
- Annual
Unemployment Insurance Tax
Form WH-1
Quarterly Contribution Report
- Quarterly
Form WH-3
Quarterly Wage and Employment Report
- Quarterly State W-2
Quarterly Payroll Report - Continuation Sheet
- Quarterly Other
New Hire Report (Filing)
Indiana Report of New Hires
- As required
Where you can find the tax account numbers you need
Indiana Tax ID Number
Existing Indiana Employer:
- You can find your Indiana Tax ID number on notices received from the Indiana Department of Revenue
- If you cannot locate this number, call the agency at (317)-233-4016
New Indiana Employer:
- Register online with the Indiana Department of Revenue on INBiz
- Click "I Need to..." in the menu on the left and select "Register a Business"
Unemployment ID and Tax Rate
Existing Indiana Employer:
- Your Indiana SUI rate appears in the box marked "Total Premium" on the Employer Tax Rate Notice you received from the Indiana Department of Workforce Development.
New Indiana Employer: Register with the Indiana Department of Workforce Development
- Register online with the Indiana Department of Workforce Development.
- You'll receive your account number and tax rate instantly once you have completed the online registration.
- Unemployment tax rates are determined annually on June 30th, and apply to the following calendar year. Most new employers are assessed a rate of 2.5% for the first four calendar years that they operate in Indiana. Note: Governmental entities, construction companies, and successor employers have different new employer rates. The state's unemployment wage base is $9,500.
- The new employer rate for governmental entities, not electing to be reimbursing as discussed in Section II, is 1.6%.
- New successor employers will inherit the rate of their predecessor. So a new successor employer rate can range from 0.50% to 7.4% under the current rate schedules.
If you are unsure about your rate, contact the UI agency at (800) 891-6499 (Monday-Friday: 8:00 AM to 4:30 PM Eastern).
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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