Why is this important?
To maintain compliance with state payroll tax regulations, you must provide the following information before you can use OnPay to run payroll:
- State Employer Identification Number and state/local tax IDs
- Tax rates - State tax offices set these rates based on the type, age, and size of your business
- TPA and power of attorney - Most tax offices require this before we can submit quarterly wage reports and deposits on your behalf
This information must be provided and maintained by you in order for OnPay to accurately file and deposit tax payments for your company. OnPay is not responsible for any penalties or interest that incur due to missing or incorrect company tax information.
Each state has its own requirements, so if you pay employees in more than one state, you’ll find separate tax guides for each state.
Let Middesk handle your state tax registrations
Want help registering your business with state agencies? We've partnered with Middesk to make it simple for you to stay compliant in your state — and every state — when hiring employees.
- Register with state agencies and get the tax IDs you need within minutes
- Manage all your government accounts in one place using Middesk's intuitive platform
- Stay compliant by managing agency mail and notices from your Middesk dashboard
- Foreign Qualify with the Secretary of State to create payroll tax accounts
See what information you need to provide OnPay, and what taxes and filings OnPay handles for Hawaii Employers.
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Information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a Hawaii employer, so OnPay can accurately file and pay taxes on your behalf:
All Hawaii employers What is this? Make sure your business is registered with the Hawaii Department of Taxation Allows your business to file and pay taxes in Hawaii
Make sure your business is registered with the Hawaii Department of Labor Allows your business to pay required unemployment insurance in Hawaii
Provide OnPay with your Hawaii Tax ID and deposit schedule The employer identification number issued by the Hawaii Department of Taxation
Provide OnPay with your Hawaii Unemployment ID A 7-digit number unique to your account with the Hawaii Department of Labor
Provide OnPay with your Hawaii Unemployment (SUI) Rate A tax rate you receive annually from the Hawaii Department of Labor
Provide OnPay with your Employment Training Fund Assessment Rate A tax rate you receive annually from the Hawaii Department of Labor
More info > -
Taxes and filings OnPay handles for Hawaii Employers
Withholding Tax
Form VP-1
Tax Payment Voucher
- Semi-Weekly, Monthly, Quarterly
Form HW-14
Quarterly Withholding Return
- Quarterly
Form HW-30
Employer’s Annual Transmittal of Hawaii Income Tax Withheld from Wages
- Annual
Form HW-2
Statement of Hawaii Income Tax Withheld and Wages Paid
- Annual
Unemployment Insurance Tax
Form UC-B6
Quarterly Wage, Contribution and Employment and Training Assessment Report
- Quarterly
Other
New Hire Report (Filing)
Hawaii Report of New Hires
- As required
Where you can find the tax account numbers you need
If you are an existing employer who has previously run payroll in Hawaii, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in Hawaii, you will need to register your business with the Hawaii Department of Taxation and the Hawaii Department of Labor. This must be completed for OnPay to be able to file and pay your Hawaii taxes.
Withholding Tax Account Number
Existing Hawaii Employer:
You can find your Withholding Tax Account Number on the Withholding Tax Return (Form HW-14)
New Hawaii Employer: Register with the Hawaii Department of Taxation
- Click here to register your business
- Click on “Get started” and follow the prompts.
- The registration process can take 2-3 days.
- You will need to register with this department if you have employees who live and work in Hawaii or for any employees who calculate Hawaii withholding taxes regardless of where they live/work. If your business is located outside of Hawaii, but your employees work or live in Hawaii, you will likely need to register with this agency.
Unemployment Account Number, Unemployment Tax Rate, and Employment Training Fund Assessment Rate
Existing Hawaii Employer:
- You can find your Unemployment Account Number on the Contribution Rate Notice or Quarterly Wage Report (Form UC-B6).
- Your Unemployment Tax Rate can be found in the contribution rate box of the Tax Rate Notice.
- Your Employment Training Fund Assessment Rate can be found in the assessment rate section of the Tax Rate Notice.
New Hawaii Employer: Register with the Hawaii Department of Labor
- You can click here and follow the instructions to register your business.
- You should receive your unemployment number and contribution rate about two weeks after registering.
- You will need to register with this department if you have employees that work in Hawaii. If your business is out of the state, but some of your employee's primary work location is in Hawaii, you will likely need to register with this agency.
- New employers generally have a rate of 4.0% for SUTA (this includes a 0.01% E&T assessment) with a wage base of $56,700.
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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