When processing a pay run, any employee whose banking information has not been setup in their profile will say "Paper Check" with a printer icon beside their name.
What we'll cover
- Direct deposit vs paper check
- Getting Started
- Updating employee account info
- Splitting Direct Deposit to Multiple Employee Bank Accounts
Direct deposit vs paper check
You'll see "Paper check" next to employees who don't have direct deposit set up.
Because most employers and employees prefer direct deposit, you may want to follow these steps to make paying your workers as effortless as possible. Payment can be split across multiple bank accounts, and employees have the option to add their own bank info. You'll have another chance to confirm employee payment methods in the "Review" stage.
More on applying for direct deposits and entering employee bank information
Click Bank Accounts in the employee's profile.
Under "Enable Direct Deposit?" select Enabled.
Note: If you do not see the option to enable direct deposit, you may not have been set up to use our direct deposit service. If this is the case, apply for direct deposit now. Direct deposit requires a risk assessment of your company and the primary signer of the agreements before it can be enabled in OnPay.
Enter the Routing and Account numbers provided by the employee. You can also invite your employees to enter this info themselves.
Note: If this is a savings account, be sure to indicate that here.
Once you've entered the bank info, click Add Account.
Updating employee account info
Click Edit Accounts to update an employee's bank info.
To make changes to an employee's bank account information, you'll need to enter your OnPay password. This is to make sure that only you or your employee can update this info.
Splitting Direct Deposit to Multiple Employee Bank Accounts
If employees would like their pay deposited to multiple accounts, you can add as many additional accounts as needed. You can also control how the check is split, using percentages, flat amounts, or both.
Click Split Check.
Follow the same steps as when you entered their first account, entering the routing and account numbers, then scroll down to choose whether to split "By Percent", or "By Dollar Amount". Enter the amount of their check to be deposited in this account each pay period, and click Save.
Split Check by Percentage
Split Check by Dollar Amount
When you've finished entering the bank info, click Add Account.
*Direct deposit requires a risk assessment of your company and the primary signer of the agreements before it can be enabled in OnPay.