Why is this important?
Every state has unique payroll tax regulations for employers. For each location where you pay employees, your business needs to be registered with the state and issued unique tax IDs. These state tax details then need to be entered in your OnPay account to ensure that we can accurately file and pay taxes on your behalf.
This article will show you how to:
- Find the payroll taxes menu
- Confirm states where you have worksites
- Enter or update location details
Find the payroll taxes menu
From the main dashboard, navigate to Company > Payroll Taxes from the side menu.
Confirm states where you have worksites
Here, your account will be pre-populated with the state(s) where you have worksites in OnPay. (If any states are missing, see our article on how to manage and add worksites here.)
Enter or update location details
Each location will have a few details you need to fill in, such as withholding ID, deposit schedule, and unemployment insurance rate. The details required vary depending on the state's regulations and filing requirements.
Use the text boxes and blue buttons to enter any information required for your state.
Repeat this for all states listed in the Payroll Taxes section of your account.
If you are not sure where to locate your state tax information or need to register your business, see our State Tax Guides for additional information.