January 7 delivery option deadline has passed
OnPay will automatically deliver year end forms to employees and contractors electronically, in their employee portal. We also provide a physical copy, which you can either self-print, or let us print and ship forms to employees and contractors, right to their door. Just let us know how you'd like them delivered, and we'll take care of the rest!
What we'll cover
- Delivery options for year-end forms
- Selecting your delivery option
- Making changes to your selection
- Making changes to employee forms before delivery
Delivery options for year-end forms
| Option | Details | Cost |
| Self-Print |
2021 year-end forms are available for employees and contractors to download in OnPay. You can also download W-2s and 1099-NECs to print and distribute to your workers, personally. Forms can be printed right in OnPay, in single-page format, either on plain paper or using perforated W-2 or 1099 stock. Learn more about how to self-print. |
No charge |
|
Direct Mail |
OnPay will print, pressure seal and mail documents directly to your employees and contractors, at their address* as it is listed in OnPay. Workers typically receive their year-end forms in the mail between January 24th-31st. |
$5.00 per person |
*IMPORTANT: DO THIS BEFORE YOU PRINT OR SHIP ANY YEAR-END FORMS
Verify that the information on every employee's W-2 and contractor's 1099 is correct using the W-2 Preview. It's a single report that shows you the W-2 and 1099 information of every worker you paid during the year, to make it easy for you to confirm or change this information before sending any forms. This is a recommended audit at the end of each year.
Has the employee's home address changed?
If an employee's home address is incorrect on their W-2 because it has changed during the year, this does not require any correction on their Form W-2. However, if you've selected the "Direct Mail" delivery method, note that forms are shipped to address as listed in employee profiles in OnPay.
Selecting your delivery option
When you log into OnPay, you'll see a request in your dashboard to "Confirm Year-End Options". Select your preferred method, and click Confirm Option.
Note: If no selection was made by 5pm on Friday, January 7, your forms will be delivered by the same method as was selected in January of 2021. If your company started with OnPay after January 8, 2021, the default option is "Self-Print."
Making changes to your selection is no longer available
You can no longer change your selection for 2021 form delivery options. - Deadline: January 7, 2022, at 5:00 pm ET.
Making changes to employee forms before delivery
There is still some information you can change before printing year-end forms, including but not limited to:
- Updates to employee information, like their home address or phone number
- Items already listed on 2021 year-end adjustments
But other changes will result in an amended return (Form W-2C), including but not limited to:
- Contributions
- Taxes
- Pay type
- Pay amount
If you have any questions please give us a call at (877) 328-6505 or email us at hello@onpay.com.
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