How to edit a pay schedule – Help Center Home

You can edit any of your existing pay schedules to better suit your needs. Keep in mind that this change will affect all future runs for this schedule. If you just need to make a temporary change to a pay run, you can always update the pay run settings before you process payroll→

Why would I need to edit a pay schedule?

Here are just a few reasons why you might need to edit your schedule:

To change the recurring day you run payroll
To change the recurring pay period or pay day
To rename the pay schedule
To change how often you process payroll
To correct a mistake in the pay schedule

Getting started

In your Dashboard, you should see your next scheduled pay run in "My Tiles".

Click the expand button to review the details of the next pay run.

Hover over the pay run until you see the edit button .

Here, you can update the name of your pay schedule. On the right is a calendar of pay periods where you can see upcoming payroll deadlines and bank holidays.

Tip: Keep an eye out for pay runs that fall on holidays

National Bank Holidays can add an extra business day to your payroll turnaround because banks won't process transactions on these days. In the below example, the check date is the 25th, but because that day is a banking holiday, the effective date isn't until the 28th.

Avoid this by processing payroll early. Check out our articles about holiday pay run deadlines→

Editing the pay schedule

Click Edit to make changes to the pay schedule.

You can change the following details:

Schedule Name
Pay Frequency
Check Date
Period Start Date
Period End Date

Note: These changes will apply to all future payruns. If you need to make temporary changes to a single pay run, you can do so by following the steps in our article on Processing a pay run.

Complete every field, and click Update.

Note: When you edit a pay schedule we automatically update each employee that is assigned to that pay schedule. No need to go in and change anything with the employee.

Removing a pay schedule

If you have accidentally made a new pay schedule instead of editing an existing one, or otherwise need to have a pay schedule removed, email us at hello@onpay.com with this request. Do keep in mind that until then, employees will still be assigned to their original pay schedule. You can also assign them each to the new schedule, if needed.

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