Updated May 31, 2022
This article will cover:
- What information OnPay needs from you
- What state and local taxes and filings OnPay handles for West Virginia employers
- Where you can find the tax account numbers needed
- How to authorize OnPay as a Third Party Administrator in West Virginia
- Paying employees in other states?
Why is this important?
For employers who pay employees in West Virginia, use this guide to learn what’s required to start running payroll while keeping compliant with state payroll tax regulations. Without this information, OnPay will be unable to file or deposit any West Virginia tax payments for your company. Any penalties and interest that accrue from missed tax payments will be your company’s responsibility. Click on the topic below to learn more.
What information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a West Virginia employer so OnPay can accurately file and pay taxes on your behalf:
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To do: |
What is this? |
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Make sure your business is registered with the West Virginia Department of Revenue |
Allows your business to file and pay taxes in West Virginia |
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Make sure your business is registered with West Virginia WorkForce |
Allows your business to pay required unemployment insurance in West Virginia |
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Provide OnPay with your West Virginia Tax ID |
The employer identification number issued by the West Virginia Department of Revenue |
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Provide OnPay with your West Virginia Unemployment ID |
A number unique to your account with the West Virginia WorkForce |
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Provide OnPay with your West Virginia Unemployment (SUI) Rate |
A tax rate you receive annually from the West Virginia WorkForce |
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Authorize OnPay as a Third Party Administrator |
For OnPay to be able to file and pay taxes on behalf of your business, you will need to submit a Power of Attorney form. |
What state and local taxes and filings OnPay handles for West Virginia employers
OnPay handles the filing of all state and local taxes for businesses in West Virginia, including:
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Type of Tax |
Form ID |
Form Name |
Frequency |
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Withholding |
Form IT-101V |
Monthly Withholding Return |
Monthly |
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Form IT-103 |
Annual Withholding Reconciliation |
Annual |
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Unemployment |
Form WVUC-A-154 |
West Virginia Quarterly Tax and Wage Report |
Annual |
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Other |
New Hire Report (Filing) |
West Virginia Report of New Hires |
As required |
Where you can find the tax account numbers needed
If you are an existing employer who has previously run payroll in the West Virginia, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in West Virginia, you will need to register your business with the West Virginia Department of Revenue and West Virginia WorkForce. This must be completed for OnPay to be able to file and pay your West Virginia taxes.
Withholding Tax Account Number
Existing West Virginia Employer:
- You can find your Withholding Tax Account Number on notices received from the West Virginia Department of Revenue.
- If you cannot locate this document or account number, please call the West Virginia Department of Revenue at (304)-558-3333 to request it.
New West Virginia Employer: Register with the West Virginia Department of Revenue
- Register your business with the West Virginia Department of Revenue.
- Once completed you will be notified of your tax deposit schedule.
- You'll receive your WV Withholding account number and tax deposit schedule one week after registering online (3 weeks if registering by mail).
Unemployment Account Number and Tax Rate
Existing West Virginia Employer:
- You can find your Unemployment Account Number on the annual Tax Rate Notice received from the West Virginia WorkForce. It can also be found on your Quarterly Contribution and Wage Report).
- Your Unemployment Tax Rate can also be found on the annual Tax Rate Notice in box 2. Your employer contribution rate is generally between 1.5% and 8.5% for SUTA with a wage base of $9,000.
New West Virginia Employer: Register with West Virginia WorkForce
- Register your business with WorkForce West Virginia.
- This may take a couple of weeks for the registration to be processed and your account number and rate to be obtained.
- New employers generally have a rate of 2.7% for SUTA with a wage base of $9,000.
How to authorize OnPay as a Third Party Administrator in West Virginia
OnPay works with government entities on your behalf, reporting new hires to state labor departments, calculating tax rates, and filing financial reports. To do this effectively, you will need to add OnPay as your third party agent by following the instructions in this article.
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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