Updated January 13, 2022
This article will cover:
- What information OnPay needs from you
- What state and local taxes and filings OnPay handles for Florida employers
- Where you can find the tax account numbers needed
- How to authorize OnPay as a Third Party Administrator in Florida
- Paying employees in other states?
Why is this important?
For employers who pay employees in Florida, use this guide to learn what’s required to start running payroll while keeping compliant with state payroll tax regulations. Without this information, OnPay will be unable to file or deposit any Florida tax payments for your company. Any penalties and interest that accrue from missed tax payments will be your company’s responsibility.
What information OnPay needs from you
Use this checklist to make sure you’ve covered everything required to set up your account as a Florida employer so OnPay can accurately file and pay taxes on your behalf:
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✔ |
To do: |
What is this? |
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Make sure your business is registered with the Florida Department of Revenue |
Allows your business to file and pay taxes in Florida |
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Provide OnPay with your Florida Reemployment Tax Account Number |
The identification number issued by the Florida Department of Revenue. This number MUST be associated with your FEIN |
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Provide OnPay with your Florida (SUI) Rate |
A tax rate you receive annually from the Florida Department of Revenue |
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Authorize OnPay as a Third Party Administrator |
For OnPay to be able to file and pay taxes on behalf of your business, you will need to submit a Power of Attorney form. |
What state and local taxes and filings OnPay handles for Florida employers
OnPay handles the filing of all state and local taxes for businesses in Florida, including:
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Type of Tax |
Form ID |
Form Name |
Frequency |
|
Unemployment |
Form RT-6 |
Florida Quarterly Tax and Wage Report |
Quarterly |
|
Other |
New Hire Report (Filing) |
Florida New Hire Reporting Form |
As required |
Where you can find the tax account numbers needed
If you are an existing employer who has previously run payroll in Florida, you likely already have the IDs and online accounts needed for OnPay to process your tax filings.
If you are a new employer in Florida, you will need to register your business with the Florida Department of Revenue. This must be completed for OnPay to be able to file and pay your Florida taxes.
Unemployment Account Number and Tax Rate
Existing Florida Employer:
- Existing employers can find the Florida Reemployment ID on a Tax Rate Notice or the Quarterly Contribution and Wage Report (Form RT-6.)
- Your unemployment tax rate can be found in Box 7 on the Tax Rate Notice. The new employer rate is typically 2.7% for SUTA with a wage base of $7,000. Please enter this rate in your OnPay account until you are issued your account number and rate.
- If you cannot locate one of the documents above or the account number, please contact the Florida Department of Revenue at (850) 488-6800 and request the reemployment account number.
New Florida Employer: Register with the Florida Department of Revenue
- Click here to register your business and select “Create user profile”.
- Note: You are not required to register with the Florida Department of Revenue until you have Quarterly payroll of $1500 or more in a calendar year or one or more employees for a day during any 20 weeks in a calendar year. Check with the agency to confirm your liability at (850) 488-6800.
How to authorize OnPay as a Third Party Administrator in Florida
OnPay works with government entities on your behalf, reporting new hires to state labor departments, calculating tax rates, and filing financial reports. To do this effectively, you will need to add OnPay as your third party agent. To do so, please follow the instructions in this article.
Paying employees in other states?
If you operate in multiple states or just have employees working from home across a state line, it's important to file the correct state forms for those workers. See what forms we file in the states where you pay employees.
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