Which tax forms does OnPay file?
Withholding: Form FR-900M: Monthly Withholding Return, Form FR-900Q: Quarterly Withholding Reconciliation, and Form FR:900B: Annual Reconciliation/W-2 transmittal
Unemployment: District of Columbia Quarterly Tax and Wage Report
What information does OnPay need?
- District of Columbia Tax ID: 13-digit number Ex: 0000000000000
- District of Columbia Unemployment ID: 6-digit number Ex: 000000
- District of Columbia Unemployment Rate
- Each quarter the District of Columbia sends each employer the Employer Quarterly Contribution and Wage Report in the mail. Email (firstname.lastname@example.org) this form to us each quarter in order for us to file and pay.
Where do I enter the information in OnPay?
- Login to OnPay
- Select the Settings menu icon
- Select Payroll Tax
- View/Update your Withholding Tax ID, Withholding Tax Deposit Schedule, Unemployment Tax ID, Unemployment Rate (as a %).
I am an existing District of Columbia employer, where can I find this information?
If you are an employer with a history of payroll in the District of Columbia you have likely obtained the IDs and online accounts necessary for OnPay to process your tax filings.
District of Columbia Office of Tax and Revenue:
- Withholding Tax Account Number: Existing employers can find their Withholding Tax Account Number on notices received from the DC Office of Tax and Revenue
If you cannot locate this document or account number, please call the District of Columbia Office of Tax and Revenue at 1-(202) 727-4829 and request the account number.
District of Columbia Department of Employment Services:
- Unemployment Account Number: Existing employers can find the Unemployment Account Number on the following forms:
- Tax Rate Notice
- Quarterly Contribution and Wage Report (Form DOES-UC30)
- Unemployment Tax Rate: This can be found at the top of the Tax Rate Notice in box 2.
- Administrative Funding Tax: This can be found at the top of the Tax Rate Notice in box 3.
I am a new employer, do I need to register for District of Columbia Taxes?
- Do you have a business and/or employees residing in the District of Columbia?
- Have you processed payroll in OnPay and have received warnings stating we are missing tax information?
- Have you received an email from an OnPay Tax Agent requesting certain District of Columbia information?
If you answered yes to any of the questions above, you should continue with the registration and setup steps below.
Which District of Columbia Agencies should I register for?
- District of Columbia Office of Tax and Revenue: You will need to register with this department if you have employees that both live and work in District of Columbia, or for any employees that calculate District of Columbia withholding taxes regardless of where they live/work. if your business is located outside of the District of Columbia, but your employees work or live in the District of Columbia you will likely need to register with this agency.
- District of Columbia Department of Employment Services: You will need to register with this department if you have employees that work in the District of Columbia. If your business is located out of the state, but some of your employee's primary work location is in the District of Columbia, you will likely need to register with this agency.
OnPay will use both the home address for each employee, plus the worksite assigned to each employee to decide which taxes should be calculated. OnPay uses reciprocity agreements between states to help decide where a certain employee's taxes are calculated according to those addresses.
How do I register with the state?
District of Columbia Office of Tax and Revenue (withholding assistance): (202)-727-4829
District of Columbia Department of Employment Services (unemployment insurance assistance): (202) 724-7000
**If you have liabilities or employees for more than one state please follow the instructions found in the knowledge base for each state.**